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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: December 10, 2012 <br />Requested By: Donald Ladd <br />Department: Eim <br />Report: Resolution: Ordinance: <br />Exhibits: Proposed Change Order <br />Exhibits: <br />Exhibits <br />Budget <br />Source of Funds: GEN 601 Fund 15 <br />Account Number: 015-9892-601-1100 <br />Amount Budgeted: 4,200,000.00 <br />Amount Requested: 511295 nn <br />Budgeted Item: YES <br />SUMMARY & RECOMMENDATION <br />As part of the overall project design for the new Fire Station 1, security and access control <br />systems were included in the original bid package. The bids that were received either deleted the <br />system or the cost ($85,000 — $125,000) was above the area standard by $30,000 - $60,000. As a <br />result, the security and access control systems were omitted from the original bid because of <br />inconsistencies in the bidding process. <br />These two components of the project were handled separately and Summit Builders solicited and <br />received bids for these systems. Summit will be overseeing installation as an extension of the <br />overall project. The bids received ranged from approximately $50,000 - $65,000 and the Fire <br />Department is requesting City Council to authorize an additional $51,295 be moved into the <br />existing contingency account to fund the building's security and access systems. <br />The additional funding will bring the total project construction contingency to 5% ($132,745), up <br />from 3% ($81,450) of the construction bid price. This will allow the remaining portions of the <br />original contingency to cover any other unforeseen costs. Despite the need for this additional <br />funding the project remains under budget. <br />Should Council approve this proposed Change Order, the additional funding will be moved into <br />the existing Construction Contingency Account (015-9892-601-9110). <br />Action Required by Council: <br />Consider approval or other action of a Change Order in the amount of $51,295 for equipment <br />procurement and installation of the new building's security and access systems. <br />Approved for City Council Agenda <br />Corby D. Alexander, City Manager <br />Date <br />