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redundant and should be eliminated as all of the needed information should be <br />transferred to the NaviLine file. <br />6. Interface the NaviLine system with the website so that inspection results can be <br />viewed on-line by the contractor or owner. <br />G. Miscellaneous <br />Findings <br />During the course of the review, the consulting team noted several other observations, which are <br />addressed in the following recommendations. <br />Recommendations <br />1. Re-evaluate the need for extended office hours; shift technicians to a standard 8-5 <br />shift with a rotation for one technician to arrive early to pull morning inspection <br />requests. <br />2. Executed utility reimbursement agreements should be added as an attachment to the <br />relevant water and/or sewer line database file in GIS. This will facilitate tracking, help <br />to ensure proper payments are required of new development, and identify when the full <br />cost has been reimbursed to the initial developer. <br />3. Establish streamlined street and alley abandonment procedures available under state <br />law; establish a prioritized schedule for systematically abandoning unused rights -of - <br />way, rather than inefficiently responding to ad hoc requests. <br />4. The duties formerly assigned to eliminated Planning Division personnel should be <br />assigned to specific employees to ensure clear lines of accountability. With the recent <br />reduction of Planning Division personnel, duties of prior employees have been split <br />between the planner and the office coordinator, but specific responsibility for tasks <br />varies on case by case basis. <br />5. Zoning notification letters and mailing labels should be generated from the <br />notification list by a mail merge function rather than manually. <br />6. The NaviLine system should be programmed to automatically print water and sewer <br />tap work orders to avoid the delays and manual steps inherent in the current method. <br />Currently, when a work order request for a new water or sewer tap is generated by an <br />Inspections Services Technician, the utility superintendent does not receive an <br />automatic notification. The superintendent has to periodically check the system to see <br />14 Planning Department Review Mueller Management/Ron Cox Consulting <br />