04-13-13 Special Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: April 13, 2013 Requested By: Stephen Barr Department: Administration Report: Resolution: Ordinance: Exhibits: Draft RFP for Design Build of Electrical Proiect Budget Source of Funds: Account Number: Amount Budgeted: Amount Requested: Budgeted Item: YES NO SUMMARY & RECOMMENDATION This item has been placed on the agenda at the request of Councilman Moser. In the past generators have been rented for events on Main Street such as the popular Christmas on Main Street. The generators are noisy and disrupt the festivities, such as choir performances, etc. The generators are often inadequate to provide sufficient power to vendors and provide lighting for the events. The funds here are earmarked to design and install a semi -permanent electrical system that can meet the needs of future Main Street events, and can also be used for other events at various locations throughout the city. This project will be funded by a $145,000 Hotel/Motel transfer. Proiect Timeline July, 2012 — Staff met with CenterPoint representative to gather input to initialize a conceptual plan to meet the needs listed above. September 2012 — Using information obtained and recommendations made by CenterPoint, staff developed a conceptual plan, utilizing new electrical service, distribution boxes, heavy electrical cabling, spider boxes and portable lighting, to come up with a portable system that could meet the future festival needs on Main Street. The system, as envisioned, could also be utilized at other sites throughout the City to provide power for special events and concerts. October, 2012 — Bob Steadman of Complete Electric was engaged as a consultant to flesh out the plan and provide specifications for the needed equipment, and monitor the installation of new, and updates of existing electrical service for Main Street. January, 2013 — Bob Steadman presented design drawings and specifications for equipment to implement the proposed plan. January, 2013 — Staff received additional input that it would be desirable to move toward a more permanent installation of underground conduit utilizing boring and saw cuts of existing concrete, in order to also install a permanent outlet at each of the trees along Main Street. The purpose is to also provide up -lighting and holiday lighting at each tree as well as provide power for festival vendors, portable lighting, and stage amplification. Bob Steadman indicated that the change in direction was beyond his capability to provide the more complicated plans and specifications