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required. The project change in direction has delayed the project but it can still be installed prior <br />to our premier event in December. The change will most likely require a budget adjustment as <br />the cost is expected to increase substantially due to the more extensive work required to install. <br />February, 2013 — Staff prepared a new scope of work designed to capture the additional <br />components as outlined, and forward to Purchasing for developing a DESIGN/BUILD Request <br />for Proposal for the work. <br />March, 2013 — Staff received the Draft Design/Build RFP from Purchasing and it is currently <br />under review before providing to potential contractors. <br />Preliminary estimates for the revised scope of work is approximately double the current budget. <br />However, until the City receives proposals for the project, it will be difficult to quantify exact <br />cost increase to the project. At this time, staff is seeking direction on whether the current <br />scope of the project is acceptable to the Council. If it is, staff will proceed by letting the RFP <br />and will be back before Council once those proposals have been received to present firm budget <br />numbers. An additional option is to complete the project in phases, where design occurs this <br />year using existing funding and installation occurs next year by rolling over remaining design <br />funds and the additional allocation, as necessary. <br />Action Required by Council: <br />None. <br />Approved for City Council Aeenda <br />Corby D. Alexander, City Manager Date <br />