07-22-13 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:July 22, 2013 Source of Funds:033 Requested By:David Mick Account Number:033-7071-531-1100 Department:Public Works Amount Budgeted:$ 407,000 ReportResolution:Ordinance: Amount Requested:$ 373,000 Exhibits: Bid Tabulation Budgeted Item: Yes Exhibits: Project Area Map Exhibits Engineer’s Recommendation SUMMARY & RECOMMENDATION The removal and replacement of Shady River Road concrete pavement is included in the current FY 13 Capital Improvement Plan (CIP) with a budget of $450,000. The work will also include removal and replacement of the approach slabs for the bridge located on thewest end of the project area and asphalt resurfacing of both the bridge deck and the subdivision entry at Old Hwy 146. After the cost of design and the anticipated fees for materials testing during construction are both deducted $407,000remains for construction.Staff’s request is for $373,000for construction($34,000 below budget). Bids received for the advertised, sealed bid #13021Shady River Road Concrete Pavement Removal and Replacement were opened and read on July02, 2013.Solicitation requests were advertised in the Houston Chronicleand posted on the City of La Porte website with 4vendors responding. The lowest and best qualifying bid was received from Brooks Concrete, Inc. of Pasadena, Texas in the amount of $339,322.20.Staff’s request is for a total contract allocation of $373,000.00 to allow for a construction contingency of approximately 10% of the bid amount. Maintenance of traffic is a significant consideration for this project. Shady River Road is the only meansof ingress/egress for nearly 200 residences in the subdivision. Traffic volumes on Shady River Road are approximately 2,000 vehicles per day. Due to a variety of constraints, this project will be constructed one lane at a time. Two flaggers and an off-duty police officer are proposed around the clock for the duration of the project (45-days). Two bidders, Teamwork Constructions Services, Inc. and 4C Construction, bid the maintenance of traffic line item to provide a lesser service than was specified in the plans. Both bids were rejected on those grounds. Bidders No. 1, 2, and 3 have been advised of staff’s proposal to recommend that the contract be awarded to Bidder No. 3. Staff also consulted with the City Attorney. All, including Bidders No. 1 and 2, are in agreementwith this direction. Project Benefits, Liabilities, and Operating Cost: Benefits: The proposed project provides timely maintenance of existing public facilities.