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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
<br />February 24, 2014February 24, 2014AppropriationAppropriation
<br />Agenda Date Requested:Agenda Date Requested:
<br />Fund 015 Fund 015
<br />Stephen L. Barr Stephen L. Barr Source of Funds:Source of Funds:
<br />Requested By:
<br />015015--98929892--662662--1100 1100
<br />Parks & Recreation Parks & Recreation Account Number:Account Number:
<br />Department:
<br />145,000 145,000
<br />Amount Budgeted:Amount Budgeted:
<br />Report:Resolution:Resolution:Ordinance:Ordinance:
<br />139,300 139,300
<br />Amount Requested:Amount Requested:
<br />Other:
<br />Budgeted Item:Budgeted Item:YESYESNONO
<br />Attachments :Attachments :
<br />1. Bid Information 1. Bid Information
<br />2. Romtec, Inc. Information2. Romtec, Inc. Information
<br />SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
<br />thth
<br />Sealed Bid #14016 for Fairmont Pool Building and Pump Building was released January 16Sealed Bid #14016 for Fairmont Pool Building and Pump Building was released January 16 with 29 contractors
<br /> with 29 contractors
<br />rdrd
<br />invited to bid, and eight contractors attending the preinvited to bid, and eight contractors attending the pre--bid conference. The bids were opened on February 3bid conference. The
<br />bids were opened on February 3 and
<br />seven bids were received. As Council may recall, the building replacement is one of three components for this seven bids were received. As Council may recall, the building replacement
<br />is one of three components for this
<br />overall project which included a new basketball court and the renovation of the existing swimming pool. The total overall project which included a new basketball court and the renovation
<br />of the existing swimming pool. The total
<br />budget for all three components was $365,000 and of this, the budgeted amount for the pool building replacement budget for all three components was $365,000 and of this, the budgeted
<br />amount for the pool building replacement
<br />was $145,000. The other two components are well underway and are within the budget estimate. There was an was $145,000. The other two components are well underway and are within
<br />the budget estimate. There was an
<br />unexpected expense associated with the pool renovation (replace main drain) that cut into the available unexpected expense associated with the pool renovation (replace main drain) that
<br />cut into the available
<br />$139,332 remaining for construction$139,332 remaining for construction
<br />construction dollars, which left construction dollars, which left ..
<br />
<br />Follis Construction, Inc.Follis Construction, Inc.
<br /> submitted the low bid of $260,595 for the project. Unfortunately that bid is submitted the low bid of $260,595 for the project. Unfortunately that bid is
<br />substantially higher than the available budget request for this portion of the project. With a $10,000 contingency, substantially higher than the available budget request for this portion
<br />of the project. With a $10,000 contingency,
<br />and $6,600 for identified for concrete testing/pump house slab, the total amount to complete the project is $277,195, and $6,600 for identified for concrete testing/pump house slab,
<br />the total amount to complete the project is $277,195,
<br />$137,863 in additional funding$137,863 in additional funding
<br />which would require appropriating approximately which would require appropriating approximately . Should Council desire to . Should Council desire to
<br />accept this bid as submitted, staff proposes consideration of the Park Zone Fund as a source for the additional accept this bid as submitted, staff proposes consideration of the Park
<br />Zone Fund as a source for the additional
<br />appropriation. There is currently a $181,000 balance in the Park Zone Fund.appropriation. There is currently a $181,000 balance in the Park Zone Fund.
<br />
<br />Staff met with the low bidder to discuss value engineering options. The project budget could be reduced by Staff met with the low bidder to discuss value engineering options. The project
<br />budget could be reduced by
<br />approximately $30,000 by taking out the approximately $30,000 by taking out the ““extrasextras””that beefed up the construction for the chlorine environment and that beefed up the construction
<br />for the chlorine environment and
<br />replacing galvanized steel gates with chain link gates. Staff also evaluated an option to substantially reduce the replacing galvanized steel gates with chain link gates. Staff also
<br />evaluated an option to substantially reduce the
<br />size of the building by eliminating the storage, breezeway, and the steel roof. However, this is not a viable option, size of the building by eliminating the storage, breezeway, and
<br />the steel roof. However, this is not a viable option,
<br />as there is not sufficient time to reas there is not sufficient time to re--design, redesign, re--bid, and construct the project before the opening of the swim season bid, and construct
<br />the project before the opening of the swim season
<br />in June.
<br />
<br />Romtec, Romtec,
<br />However, staff evaluated an inHowever, staff evaluated an in--budget option for Council considerationbudget option for Council consideration-- a pre a pre--engineered building from engineered
<br />building from
<br />Inc
<br /> for $125,000, which includes delivery and onsite installation. The proposed Romtec, Inc. building measures for $125,000, which includes delivery and onsite installation. The proposed
<br />Romtec, Inc. building measures
<br />
<br />
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