08-25-14 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM August 25, 2014August 25, 2014AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: 033 033 D. Mick D. Mick Source of Funds:Source of Funds: Requested By: 033033--98929892--886886--1100 1100 Public Works Public Works Account Number:Account Number: Department: $630,000.00 $630,000.00 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: $627,000.00 $627,000.00 Amount Requested:Amount Requested: Other: Budgeted Item:Budgeted Item:YESYESNONO Attachments :Attachments : 1. Bid Tabulation1. Bid Tabulation 2. Vendor Access Report2. Vendor Access Report 3. Map and Resurfacing Plan3. Map and Resurfacing Plan SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS Advertised, sealed bid proposals for La Porte FY 2014 Street Overlay were opened and read on July 29, 2014. Bid Advertised, sealed bid proposals for La Porte FY 2014 Street Overlay were opened and read on July 29, 2014. Bid requests were advertised in the Houston Chronicle, posted on the City of La Porte website site and Public requests were advertised in the Houston Chronicle, posted on the City of La Porte website site and Public Purchase with four (4) contractors returning bids. Purchase with four (4) contractors returning bids. Forde Construction submitted the lowest bid in the amount of $475,256.80 for the Base Bid. Two Alternate Bids Forde Construction submitted the lowest bid in the amount of $475,256.80 for the Base Bid. Two Alternate Bids accompanied the Base Bid including, using Forde Construction bid numbers, Alternate Bid #1 equal to $93,121.00 accompanied the Base Bid including, using Forde Construction bid numbers, Alternate Bid #1 equal to $93,121.00 thth to add West G Street from Hwy 146 to 4to add West G Street from Hwy 146 to 4 Street and Alternate Bid #2 in the amount of $9,100 for the contractor Street and Alternate Bid #2 in the amount of $9,100 for the contractor to deliver 870 CY of millings to the Public Works yard to be utilized for roadway and shoulder maintenance by city to deliver 870 CY of millings to the Public Works yard to be utilized for roadway and shoulder maintenance by city crews. The total bid including both Alternate Bid #1 and Alternate Bid #2 is $577,477.80. Staff recommends that crews. The total bid including both Alternate Bid #1 and Alternate Bid #2 is $577,477.80. Staff recommends that crews. The total bid including both Alternate Bid #1 and Alternate Bid #2 is $577,477.80. Staff recommends that crews. The total bid including both Alternate Bid #1 and Alternate Bid #2 is $577,477.80. Staff recommends that the project be awarded to Forde Construction in the amount of $577,477.80 with a total authorization of $627,000 the project be awarded to Forde Construction in the amount of $577,477.80 with a total authorization of $627,000 including an 8.5% project contingency. including an 8.5% project contingency. Asphalt prices had jumped 22% from FY 12 to FY 13. There is little to no change in price of asphalt from the FY Asphalt prices had jumped 22% from FY 12 to FY 13. There is little to no change in price of asphalt from the FY 13 resurfacing contract to this FY 14 bid. 13 resurfacing contract to this FY 14 bid. Project Benefits, Liabilities, and Operating Cost: Project Benefits, Liabilities, and Operating Cost: Benefits: The proposed project provides maintenance and rehabilitation of existing public facilities anticipated by the The proposed project provides maintenance and rehabilitation of existing public facilities anticipated by the residents with the street tax renewal. residents with the street tax renewal.