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<br />F.Participating agencies will be expected to attend meetings according to the following: <br /> <br /> <br />1.H-GAC will arrange for Task Force meetings in order to meet with participating agencies prior <br />to an enforcement event to discuss procedures, protocols, and operational specifics relating to the <br />event (e.g. enforcement area determination, intake facility locations, etc.). Depending on the <br />enforcement wave timing, two waves may be addressed at the same meeting. <br /> <br />2.H-GAC will arrange for Task Force meetings to meet with participating agencies to present <br />status of activities and to discuss problems and the schedule for the following enforcement <br /> work. <br /> <br />3.H- project director or other appropriate qualified persons will be available to represent <br />participating agencies at meetings requested by the TxDOT. <br /> <br />G.Participating agencies will be expected to support grant enforcement efforts with public information and <br />education (PI&E) activities. Salaries being claimed for PI&E activities must be included in the budget. <br /> <br />H.Participating agencies must maintain verification that all expenses, including wages or salaries, for <br />which reimbursement is requested is for work exclusively related to this project and adhere to the <br />respective overtime policies established by each agency. <br /> <br />I.Participating agencies, to comply with TxDOT matching fund requirements, will supply the following <br />information (if applicable) associated with the time worked by agency personnel: <br /> <br /> <br />1.Retirement match paid by agency <br /> <br />2.Workers Compensation insurance <br /> <br />3.Social Security Tax <br /> <br />4.Medicare Tax <br /> <br />5.Health Insurance <br /> <br />6.Vehicle Mileage for shift <br /> <br />7.Indirect Costs <br />J.Participating agencies will be expected to ensure that this grant will in no way supplant (replace) funds <br />from other sources. Supplanting refers to the use of federal funds to support personnel or any activity <br />already supported by local or state funds, or other sources of agency revenue. <br /> <br />K.Participating agencies will be expected to ensure that each officer working on the STEP project will <br />identification number, mileage (including starting and ending mileage), hours worked, type of citation <br />issued or arrest made, officer and supervisor signatures. Each officer will need to complete an overtime <br />slip from his or her agency as well, which must be approved by the supervisor. <br /> <br />L.Participating agencies will be required to identify a supervising officer for each shift being worked by <br />the agency. <br /> <br />M.Participating agencies will be expected to ensure that no officer above the rank of Lieutenant (or <br />equivalent title) will be reimbursed for enforcement duty, unless the participating agency received <br />specific written authorization from both H-GAC and TxDOT, through eGrants system messaging, prior <br />to incurring costs. <br />23 <br />Page of <br /> <br />