07-25-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM July 25, 2016July 25, 2016AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Utility Fund (003)Utility Fund (003) Sharon ValianteSharon ValianteSource of Funds:Source of Funds: Requested By:Requested By: 003.7085.533.1100003.7085.533.1100 Public WorksPublic WorksAccount Number:Account Number: Department:Department: $100,00 (FY16)$100,00 (FY16) Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Amount Other: $93,895 (FY16)$93,895 (FY16) Requested:Requested: AttachmentsAttachments : : Budgeted Item:Budgeted Item:YESYESNONO 1. Consultant Evaluation Consultant Evaluation 2. Excerpt from 2009 Water Master Plan Excerpt from 2009 Water Master Plan 3. Engineering Proposal Engineering Proposal SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS In October 2009, the City of La Porte commissioned a Water Master Plan that presented recommended In October 2009, the City of La Porte commissioned a Water Master Plan that presented recommended water system improvements. Through the years, the City has incorporated these recommendations water system improvements. Through the years, the City has incorporated these recommendations within its CIP. As certain projects near their funded timeline, it is necessary to perform additional within its CIP. As certain projects near their funded timeline, it is necessary to perform additional evaluations to ensure the project design contains all the necessary aspects to implement the proposed evaluations to ensure the project design contains all the necessary aspects to implement the proposed project. To prepare for the Hillridge Booster Pumps and Plant Improvements Project, staff project. To prepare for the Hillridge Booster Pumps and Plant Improvements Project, staff commissioned an electrical evaluation of the Hillridge Water Plant in June 2014. The evaluation commissioned an electrical evaluation of the Hillridge Water Plant in June 2014. The evaluation provided several options for the necessary electrical improvements. The option that best fit the needed provided several options for the necessary electrical improvements. The option that best fit the needed improvements is outlined on page 4 of the Consultant Evaluation exhibit under Option 2, Phase 2 improvements is outlined on page 4 of the Consultant Evaluation exhibit under Option 2, Phase 2 Plant Site. The FY 16 budget includes a Utility Fund Capital Improvement project to design booster pumps to The FY 16 budget includes a Utility Fund Capital Improvement project to design booster pumps to The FY 16 budget includes a Utility Fund Capital Improvement project to design booster pumps to The FY 16 budget includes a Utility Fund Capital Improvement project to design booster pumps to replace the existing, a building replacement, and the infrastructure that will provide for a future proposed replace the existing, a building replacement, and the infrastructure that will provide for a future proposed third booster pump, located at the Hillridge Water Plant (north end of Fairmont Park). The design third booster pump, located at the Hillridge Water Plant (north end of Fairmont Park). The design project is funded at $100,000. The components of this project are described on page 4 Option 2, Phase project is funded at $100,000. The components of this project are described on page 4 Option 2, Phase 2 of the Consultant Evaluation, and are based on staff evaluation of the current condition of the existing 2 of the Consultant Evaluation, and are based on staff evaluation of the current condition of the existing pumps. Staff selected HDR Engineering, the firm that prepared the 2009 Water Master Plan, to design the Staff selected HDR Engineering, the firm that prepared the 2009 Water Master Plan, to design the replacement of the booster pumps and building at the Hillridge Water Plant. HDR designed the replacement of the booster pumps and building at the Hillridge Water Plant. HDR designed the thth replacement of the 25replacement of the 25 Street Water Plant water tank, booster pumps and controls for the City and Street Water Plant water tank, booster pumps and controls for the City and have been in the top three firms for recent RSQhave been in the top three firms for recent RSQs. Shrader Engineering, the firm that performed the s. Shrader Engineering, the firm that performed the 2014 Electrical Evaluation for the Hillridge Plant, will be the Electrical Engineering sub2014 Electrical Evaluation for the Hillridge Plant, will be the Electrical Engineering sub--consultant on this consultant on this Phase of the project. The design fees to be considered for this project are $93,895. The design fees Phase of the project. The design fees to be considered for this project are $93,895. The design fees are based on the level of effort it will take to perform all the tasks outlined in the scope. (Note: The are based on the level of effort it will take to perform all the tasks outlined in the scope. (Note: The estimated construction cost at this time is $715,000.) estimated construction cost at this time is $715,000.) Staff recommends proceeding with the design of the Hillridge Plant improvements as outlined and Staff recommends proceeding with the design of the Hillridge Plant improvements as outlined and referenced in both the 2009 Water Master Plan and the 2014 Electrical Evaluation. referenced in both the 2009 Water Master Plan and the 2014 Electrical Evaluation. Benefits: Phased improvements to the Hillridge Water Plant will ensure the city Phased improvements to the Hillridge Water Plant will ensure the citys ability to maintain water s ability to maintain water