10-14-19 Regular Meeting of the La Porte City Council

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Pricing Description The pricing used in our response is based on the pricing of our national relationship we have with the U.S, Communities / ON4NIA purchasing organization as the single -award vendor for both uniform rental and uniform purchase programs. The pricing for this governmental cooperative purchasing organization is some of the most aggressive pricing we provide to our over 1,000,000 customers and is already discounted significantly from our national account pricing. Pricing for our most popular items are included in this response for both Rental and Purchase programs. Items that are not listed, are given 10% off of our national account pricing The unit pricing for the garments on the Rental Pricing Evaluation sheet is the charge for the rental of the: garment only. At the start of the contract for a Rental program, Cintas purchases brand new uniforms for every employee, applies the City of La Porte emblem, applies the department/name emblem, and applies the TruCount scan ID tape on every garment free of charge for the initial outfit. After the initial install, we provide two options to pay for the additional charges for name emblems, company emblems, ID tapes, destroyed garments, size changes, etc. Along with the actual uniform rental, the following optional Drogram would be charged on a weekly basis and would cover all of those scenarios. The below options are similar to an "insurance" program where you pay weekly, but if a garment is destroyed, new emblems are needed, new ID tapes are needed, etc., there will not be any additional charges because the costs below cover those on a weekly basis. • Emblem Advantage Charge (for shirts or jackets); this $0.08 per garment per week charge covers both the name emblems and the City emblem; this program eliminates future charges for emblems that would be incurred with size changes, add-ons, etc. • Prep Advantage Charge (for all garments); this $0.04 per garment per week charge eliminates future charges for ID tapes that would be incurred with size changes, add-ons, etc. • Uniform Advantage Charge (for all garments); this $0.07 per garment per week charge eliminates future charges for garments that would be incurred with stained, torn, or destroyed garments due to accident or even negligence by the employee. This charge does not cover garments that are lost by employee. Any rental garment that is lost by an employee or destroyed in the event the customer is not participating in this program, will be charged at the amounts listed below. • Premium Advantage Charge (for all FRC or ANSI garments); this $0.20 per garment per week charge eliminates future charges for garments that would be incurred with stained, tom, or destroyed garments due to accident or even negligence by the employee. This, charge does not cover garments that are lost by employee. Any rental garment that is lost by an employee or destroyed in the event the customer is not participating in this program, would be charged at the amounts listed below. Most customers, especially in the government vertical enroll in the optional programs above to keep their invoicing flat and to help with budgeting purposes. However, they are optional and removing these programs could either increase or decrease your total spend, depending on the total number of garments that may be changed out or destroyed. If the City of La Porte elects not to participate in these programs and wants to only pay the baseline pricing, the additional charges the City could incur are as follows for size changes, add-ons, etc.: * Company Emblem — $2.50 per emblem, per U.S. Communities