09-28-20 Regular Meeting of the La Porte City Council

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updated and making sure each device has the required virtual private network (VPN) client installed. By installing only the approved VPN client the end user is free to use any available Wi-Fi in order to access City of La Porte data and resources. Without the VPN the end user will not have any access to secured data other than there email and personal files. By using a VPN and allowing end users to use any public Wi-Fi this removes the need to purchase a MiFi device for every employee. The requested purchase of the 145 laptops is an approved reimbursement through the Coronavirus Relief Fund (CRF). The Office of Emergency Management has verified, if the purchase is approved by City Council the funds will be reimbursed back into the General Fund. Staff has received three (3) written quotes (attached) from: Dell $210,975 Shi Government Solutions $214,600 Zones $240,410 We would like to purchase the Laptops directly from Dell at a cost of $184,875 and purchase the docking stations from Zones at a cost of $24,650. This will make the total cost of both the laptops and docking stations $209,525. Once the 145 desktops are replaced staff intend to repurpose the desktops. After a thorough inspections and any needed upgrades are performed, staff will work with the Parks & Recreation Department to deploy the desktops to all the recreation centers, which can be utilized by all La Porte residents. Since this purchase exceeds $50,000, staff is recommending City Council approve the purchase of 145 laptops from Dell to replace desktops to provide for work efficiencies in an amount of $209,525. ACTION REQUIRED BY CITY COUNCIL Consider, discuss and possibly approve or deny the purchase of 145 laptops with docking stations from Dell, which will be used for the replacement of 145 desktop computers. Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date