09-28-20 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: September 28, 2020 Source of Funds: 001 General Fund Requested By: Grady Parker, Manager Department: Administration/IT Account Number: 0016066-519.4050 Amount Budgeted: None Report Resolution Ordinance Amount Requested: $209,525 Exhibits: Quotes from 3 vendors Budgeted Item: Yes No SUMMARY & RECOMMENDATION The City of La Porte Technology Department is requesting the purchase of 145 new laptops with 145 laptop docking stations. During the COVID pandemic the City of La Porte technology department received a number of request from multiple departments (Municipal Court, Finance, Planning & Development and Human Resources). The Technology Department was not equipped to fulfil these request and essential employees were directed to either come into the office or share laptops in a rotation to accommodate the work from home order. By replacing the vast majority of user desktops with laptops this will ensure the City of La Porte employees have the tools in place to effectively and efficiently fulfil their job duties while in a remote location. Our current desktop computers were purchased in 2016 and will be out of warranty and due to be replaced in 2022. By taking this opportunity to replace 145 desktops with laptops we start a new 5 year warranty window. Dell, SHI, and Zones all are part of the Texas Department of Information Resources (DIR) cooperative (DIR-TSO-3763). There will be no added software cost for replacing the current desktops with laptops. The Technology staff will use our current enterprise software licensing when imaging the new laptops. There will be no added maintenance due to replacing desktops with laptops. The selected laptops are enterprise models and all the internal parts are easily accessible for maintenance or repair. There are inherent risks with any mobile device lost, stolen, damaged by drops and security breaches. The Technology staff addresses the risk with constant communication with the end users. We remind them to always keep an eye on your device when they are in public places, always use a bag when traveling with a laptop.