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City of La Porte Community Fencing Policy & Procedures Oversight: City Council will establish a committee comprised of three (3) councilmembers who shall consult with City staff (City Manager or designee, Public Works Director or designee, and Parks and Recreation Director or designee). Application Period: The City of La Porte will open a period of 30-days to receive applications from the community. Application period will occur October 1 and end on November 1 of each year that funding is made available. Community Fencing Projects: The community fence project should benefit the entire neighborhood. Each project will be evaluated by an oversight committee. Any funding awarded to the applicant for the community fence project will be based on an evaluation point system, with greater points being awarded for projects that demonstrate need and cost share capabilities. The City has allocated limited funding for the community fence projects; therefore, those applicants that demonstrate a greater need due conditions of their current fencing along with cost sharing capabilities will receive higher favoritism. Additionally, applicants that have failed to adequately maintain their community fencing will receive less points. Applicant Responsibility: Applicant shall provide City with initial scope and idea for community fence project. Applicants should be prepared to cost share in the community fence project. Applicants will be required to receive three (3) quotes for the proposed work. Applicants may apply for funding in subsequent years regardless of prior applications. However, the applicant must be noted as adequately maintaining all previous City funded fence projects. Applicants should be prepared to assume on-going maintenance responsibilities for the community fence improvements. If the applicant is within a HOA or group, the applicant must provide proof of signatory authority for the association or group. Typically, this is satisfied with a copy of the articles of incorporation filed with the State for official HOAs. Additionally, the City will need a letter from the HOA president confirming Board approval of the application of the community fencing project. If the applicant is not within a HOA or group, the applicant must provide written documents from all the homeowners affected by the community fencing project that they consent to the project and understand their respective responsibilities. City Responsibilities: The City will assist the applicants developing scope for projects. City will prepare projects for presentation to the committee and City Council. Projects may not proceed forward until a Memorandum of Agreement is approved by the City Council and fully executed by both parties. Should the