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Records liaison officers means the persons designated under Section 8. Records management/records and information management (RIM) means the application of management techniques to the creation, use, maintenance, retention, preservation and disposal of records for the purposes of reducing the costs and improving the efficiency of recordkeeping. The term records management includes the development of records retention schedules, the management of filing and information retrieval systems, the protection of essential and permanent records, the economical and space-effective storage of inactive records, control over the creation and distribution of forms, reports, and correspondence, and the management of micrographics and electronic and other records storage systems. The term Records and Information Management (RIM) Program also includes the plan developed under Section 4. Records management officer means the person designated in Section 5. Retention period means the minimum time that must pass after the creation, recording or receipt of a record, or the fulfillment of certain actions associated with a record, before it is eligible for destruction. Nomenclature: The following conventions apply for the normative specifications in this Recommended Practice: inding and verifiable specification; Note These conventions do not imply constraints on diction in text that is clearly informative in nature. Section 2. CITY RECORDS DECLARED ON PUBLIC PROPERTY. All city records as defined in Section 1 of this ordinance are hereby declared to be property of the City of La Porte. No City official or employee has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited. SECTION 3. City Records Declared Public Property. All City records are declared to be property of the City. No City officer or employee shall have, by virtue of his office or employment, any personal or property right to any such records even though he or she may have developed or compiled them. No person shall destroy, remove, or use any City record except as authorized by law or the policies and procedures of the City. However, no policy or procedure regarding use, removal, or destruction of City records shall be adopted which conflicts with this division or applicable state or federal law, and nothing contained in this division shall be construed to authorize the disclosure of City records which are exempt from disclosure under state or federal law. Section 3. POLICY. It is hereby declared to be the policy of the City of La Porte to provide for efficient, economical and effective controls over the creation, distribution, organization, maintenance, use, and disposition of all City records through a comprehensive system of integrated procedures for the management of records from their creation to their ultimate disposition. SECTION 4. Records and Information Management (RIM) Program. There is established a records and information management (RIM) program. The City Secretary shall administer the records and information management program and shall be responsible for Citywide files management. In addition, the City Secretary shall have direction and control of the City's records disposition program. This program shall be created and conducted in accordance with State law and the recommendations of the Texas State Library and Archives Commission.