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SECTION 5. Duties of the Records Management Officer (RMO). A. The City Secretary is the Records Management Officer (RMO) under Local Government Code, § 203.025 (Designation of Records Management Officer) for the City, and shall: 1) appoint a City Records Manager to implement this chapter, who shall be subject to the direction of the City Secretary/RMO; 2) develop, implement, and administer a Citywide records management program that complies with the Local Government Records Act; 3) coordinate, and to the extent practicable, standardize records management practices among City departments and divisions; 4) chair any City records or information governance or oversight committee: 5) serve on any City technology governance or oversight committee; 6) prepare, review, and approve each new and amended records retention schedule for each City department, and make necessary changes to the schedules at intervals set by the records management program; 7) receive reports from the City Records Manager for noncompliance with the records management program by a department director, City employee, or City contractor; 8) provide storage, retrieval, and destruction services for physical records no longer required to be kept in active office space and transferred to the records center; 9) provide support for Citywide document and imaging management systems and services designed to manage digital records; 10) provide consulting services and training to departments and employees on the implementation of the records management program, records and information technology requirements, and other subjects related to records and information management; 11) assist department/division records liaisons to identify essential records and establish a disaster recovery plan for records; and 12) develop procedures to ensure the permanent preservation of the historically valuable records of the City. B. Subject to the direction of the City Secretary, the City Records Manager may perform a duty assigned by this section to the City Secretary. Section 4. RECORDS MANAGEMENT RESPONSIBILITY ESTABLISHED. The City Secretary is hereby appointed the City Records Management Officer, and is responsible for directing and coordinating all records management operations for City offices and departments. The City Secretary shall have the following records management responsibilities and duties, and other records management duties as assigned by the City Manager: 1. Plan formulate, and prescribe basic files management and records disposition policies, systems, standards, and procedures. 2. Prepare records retention schedules in cooperation with department heads for all City offices and departments and establish retention periods for all records. Retention periods shall be approved by department heads for departmental operating requirements and shall be approved by the City Attorney for legal requirements, and by the City Manager for overall city administrative and historical requirements. 3. Design and manage the operations of a Records Center for the low cost storage of inactive records, or contract with a commercial records center for the safe storage, servicing and