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of privacy. 17. Prepare and submit annually to the City Manager the budget requirements for the records management operations to fulfill the records management goals of the City. Section 5. OFFICE OF RECORDS ADMINISTRATION. The City Secretary shall appoint a City Records Adm1n1strator who shall administer the City records management operations under the guidance and supervision of the City Secretary. The City Records Administrator shall perform all records management administrative functions assigned by the City Secretary in the fulfillment of the records management responsibilities specified in this ordinance. SECTION 6. Records Management Program. A. The Records Manager shall submit the records management program to the City Secretary for approval. The records management program approved by the City Secretary is the City's records management program. B. The records management program must: 1) comply with the Local Government Records Act; 2) to the extent practicable, standardize records management practices among City departments; 3) in cooperation with the commission, establish guidelines for the implementation of records retention schedules; 4) establish training requirements for department records liaisons; 5) establish guidelines for City information technology systems and services to ensure that the systems and services create, store, manage, protect, preserve, dispose of, and provide access to records in compliance with the records management program; 6) establish guidelines for the destruction of records, including the information that must be maintained in a destruction log; 7) improve the efficiency of record-keeping; 8) enable the City Secretary to perform the duties prescribed by this chapter; 9) establish guidelines and eligibility criteria for transferring records to microfilm, or to an electronic or digital format, including guidelines for the disposition of records that have been transferred; 10) provide adequate protection of the essential records of the City, including a disaster recovery plan for records; 11) regulate the operations and use of the storage building serving as the depository of inactive records with continuing value to the City; and 12) establish guidelines to ensure the preservation of long-term or permanent physical and digital records of the City. SECTION 7. Duties of a Councilperson/Council Office. A. Councilpersons shall maintain any record created or received by the Councilperson or the office in compliance with the records management program. B. Unless the City Secretary is the records management officer for a office, the Councilperson must perform the duties of the records liaison as if the office were a department/division, or allow the City Sto assume those duties. Section 6. RESPONSIBILITIES OF CITY DEPARTMENT HEADS. All City office and department heads are responsible for the implementation and operation of effective files operations, records, transfers and dispositions, and other activities in accordance with the provisions of this ordinance within their areas of responsibility. They shall designate Records Coordinators within their offices and provide the City Secretary with the names of such designees and of all file stations and file custodians under their supervision. Persons designated as Records Coordinators shall report