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directly to the head of their department on matters relating to the records management program and should have full access to all files in their department. SECTION 8. Responsibilities of Department Directors/Division Managers. All City department directors/division managers are responsible for the implementation and operation of effective files operations, record transfers and dispositions, and other activities within their areas of responsibility. They shall designate records liaisons within their offices and provide the City Secretary/RMO and Records Manager the names of such designees and of all file categories and storage locations under their supervision. Persons designated as records liaisons shall report directly to the director of their department/manager of their division on matters relating to the records management program and should have appropriate access to all files in their department. In the event of the resignation, retirement, dismissal, or removal by action of the department/division head of a person designated as a records liaison officer, the department/division head shall promptly designate another person to fill the vacancy. A department/division head may serve as records liaison officer for the department/division. Section 7. RESPONSIBILITIES OF RECORDS COORDINATORS. The Records Coordinator in each office or department is responsible for providing coordination between the City Secretary and personnel in his or her office to ensure the compliance with provisions of this ordinance. This responsibility shall include overseeing the implementation of records retention schedules and vital records protection schedules within the office or department. SECTION 9. - Responsibilities of Records Liaisons. Each records liaison shall: 1) cooperate with the City Secretary to implement the records management program in the department/division; 2) distribute information about the records management program to department/division employees; 3) ensure that the creation, storage, retention, destruction, disposition, security, and accessibility of the department's records are in compliance with the records management program; 4) identify essential records of the department and establish, implement, and maintain a records disaster recovery plan; 5) review the department/division practices at intervals set by the City Secretary to determine if they comply with the records management program; 6) review each new information technology system or system enhancement to ensure that the system or system enhancement addresses and complies with the records management program; and 7) notify the City Secretary within 24 hours of the discovery of any loss, theft, or damage to a department record. Section 8. CITY OFFICES TO USE RECORDS RETENTION SCHEDULES. All City offices and departments shall adopt records retention schedules and destroy, transfer, or otherwise dispose of records only according to such schedules. SECTION 10. Department/Division Information Management Teams. A. Each department/division shall have an information management team consisting of: 1) the department's information administrator, who is the chair of the team; 2) a City Secretary's staff member; and 3) for a department that has more than one division or physical location: a) at least one employee, designated by the director, who is responsible for information management in each division in the department; and