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<br />.1 <br />:.1" <br /> <br />',i'_ .'>",:':-~~ <br /> <br /> <br />I <br />r. <br /> <br /> <br />'I <br />~ <br /> <br />'I <br />II <br /> <br />( , <br />1" " <br />\ . <br /> <br /> <br />:1 <br />:1 <br /> <br />! . <br />I .: <br /> <br />"'I <br />"1 <br />., <br />i <br /> <br />~I <br /> <br />f' . <br /> <br />~I <br />,'I <br /> <br />, <br /> <br /> <br />il <br />il <br />'I <br />:1 <br />'I <br /> <br />'CHAPTER 1 -INTRODUCTION <br /> <br />SECTION 1 - INTRODUCTION <br /> <br />This policy manual supersedes any and all previous purchasing policy manuals approved <br />or utilized by the City of La Porte and becomes effective October 1, ,1995. ~evised <br />December, 2001. Revised paragraphs are italicized. <br /> <br />SECTION 2 - PURPOSE <br /> <br />The purpose of this policy manual is to provide for the fair and equitable treatment of all <br />persons involved in public purchasing by the City, to maximize the purchasing value of <br />public funds in procurement, and to provide safeguards for maintaining a procurement <br />system of quality and integrity. . <br /> <br />SECTION 3 - APPLICATION <br /> <br />1. Upon adoption, the policies contained in. this manual shall become a matter of record <br />and any City employee who faits to follow these rules may be subject to disciplinary <br />action. <br /> <br />2. This manual generally applies to contracts for the procurement of supplies, services, <br />and equipment, eJ:ltered into by the City. It shall apply to every expenditure of public <br />fUnds by the City, irrespective of the source of the funds. Nothing' in this manual shall <br />prevent the City from complying with the terms and conditions of any grant, gift, or <br />bequest that is otl1~rwise consistent with the law. <br /> <br />- , <br />3. No contract or order shall be binding upon the City _ unless and until the City Manager <br />or their designated rep~esentative, has certified that there, is to the credit of such <br />department a sufficient unencumbered appropriation balance to pay for the supplies <br />or services for which the contract or order is issued. <br /> <br />4. The purchasing of supplies, services, and equipment is the. function of the <br />Purchasing Division. It is the responsibility of the Purchasing Agent to secure the <br />best material, services, and equipment in the most efficient and economic way. <br />Expediting delivery, storage, and issuance to the using department shall also be a <br />function of the Purchasing Division. <br /> <br />5. The purchasing procedures contained in this document are intended to comply with <br />local, state and federal codes, ordinances, and statutes. In the event of conflict, the <br />appropriate statute or ordinance will prevail. The Purchasing Division shall function in <br />a manner that i~ consistent with these codes, ordinances, and statutes, and in sound <br />business practices. <br /> <br />1 <br /> <br />