back up for 10-01-2002 Special Called Regular Meeting

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.1 I I ~I ..1 ~I rl ., rl ;1 t ,I ~I t... ~I L...~ ~I .1 ,I i . :1 I I I 3. Use of more than one petty cash voucher or Field PO, or Open PO to the same or different vendor(s), for the same or lik-e items, on the same or consecutive days, shall not be used to circumvent the issuance of a purchase order. SECTION 4 - LEASES AND RENTALS 1. Contracts for the lease of equipment, materials, or services may be negotiated by, or with the approval of, the Purchasing Division, provided that: A. The title to the property does not nor will not transfer at "any time. 8. None of the lease or rental payments will apply toward a later purchase of the same or like item. Contracts for the lease or rental of equipment or materials where part or all of the payments may apply toward eventual purchase shall be treated as actual purchases. 2. Any contracts for lease, rental, or lease purchase that will extend past the fiscal year shall have cancellation provisions and must have a new purchase order issued for each fiscal year. 3. Any rental equipment will be insured through the City's existing liability insurance coverage. SECTION 5 - CHECK REQUISITIONS 1. Check requisitions may only be used for payment of the following: A. Annual dues and memberships. B. Subscriptions. C. Travel-expenses, schools, seminars, and educational reimbursements. D. Contractual purchases or obligations, eXf;luding materials. E. Books, software, videos or literature cos~ing less than $100. F. Utility bills such as electrical, natural gas, and Southwestern Bell telephone invoices. SECTION 6 -OPEN PURCHASE 1. The general purpose of open purchase orders is to: A. Eliminate the need for numerous individual purchase orders for small dollar items or services, and 8. Provide a means of acquiring urgently needed items or services to make repairs. 8