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<br />I <br />I <br />I <br />rl <br /> <br />, <br /> <br />rl <br />:1 <br /> <br />~ ~ <br /> <br />:1 <br /> <br /> <br />:\ .~.: <br /> <br />,I <br />:.1 <br /> <br />, <br /> <br /> <br />,I <br />fl <br /> <br />Ii _ <br /> <br />,-I <br />f'" . <br />~< <br /> <br />~I <br />I <br />:-1 <br />-I <br />I <br />I <br />I <br /> <br />2. Contract open purchase orders shall be used for contract purchases <br />A. Items that have been awarded by Council after following competitive bidding <br />procedures. <br /> <br />B. Departments may obtain three (3) written quotes indicating the vendor will <br />honor pricing for a minimum of six (6) months for large dollar items that <br />exceed $2,000 per purchase, but less than $15,000 per year. One (1) of the <br />quotes should be from a HUB vendor if available. <br /> <br />3. Open purchase orders shall not be used to acquire items or services required for <br />specific one-time job requirements or for items found in warehouse .stock. The <br />Purchasing Division may use open purchase orders to acquire items for warehouse <br />stock. <br /> <br />4. Open purchase orders shall be issued to vendors as requested by using departments <br />on a requisition form and shall remain in effect from the date of the issuance of a <br />purchase order number through September 30 of the current fiscal year. <br /> <br />5. Each purchase to be applied to an open purchase order shall not exceed $2,0004 <br />Two (2) orders using the same open purchase order shall not be made on the same <br />or consecutive days to circumvent the $2,000 maximum. <br /> <br />6. Items to be capitalized, costing a minimum of $1,000 shall not be purchased on an <br />open purchase order. <br /> <br />SECTION 7 - EMERGENCY PURCHASES '. <br /> <br />1. Emergency purchases shall be defined as follows: <br />A. A procurement made because of public calamity that requires the immediate <br />appropriation of money to relieve the necessity. of the municipality's <br />residents or to preserve the property of the municipality; or, <br /> <br />B. A procurement necessary to preserve or protect the public health or safety <br />of the municipality's residents; or, <br /> <br />C. A procurement necessary because of unforeseen damage to public <br />machinery, equipment. or other property. <br /> <br />2. Emergency purchases may be made for items costing more than $2,000 and less <br />than $15,000 without being subjected to the competitive quotes. A properly executed <br />requisition and a signed statement from the Department Director certifying that an <br />emergency exists, must be submitted to the Purchasing Division. The Purchasing <br />Division shall attempt to secure more than one quote if time and/or circumstance will <br />allow. No order shall be placed without a purchase order number. <br /> <br />9 <br />