Laserfiche WebLink
<br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br /> <br />B. PURCHASE ORDER PROCEDURES <br /> <br />1. When a receiving report is received from the department, match the copy <br />of the invoice with the original in the "accounts payable pending" drawer <br />and recycle the copy. (make sure an invoice is attached and not a packing <br />list. If it is just a packing list, file in the "accounts payable pending" <br />drawer to wait for an invoice) <br />2. While in the process of matching also sort alphabetically to prepare for <br />balancing later. <br />3. Keep the FPO (Field Purchase Order's) separate as they are paid <br />differently then the other three types of PO's. <br /> <br />C. FIELD PURCHASE ORDER PAYMENT APPROVAL <br /> <br />1. When the FPO (Field Purchase Order) is received from the department, the <br />approval process should have already been done in the system. If the <br />department has not approved it in the system, it cannot be approved for <br />payment and a check cut. <br /> <br />2. In order to approve for payment, go to the H TE. Inc Application Menu and <br />follow these steps. <br /> <br />. Select 12 - Purchasing/Inventory <br />. Select 10. Field Purchase Order Menu <br />. Select 6. FPO Payment Approval <br />. In the Position to . . . . . field, enter FPO# <br />. Find the correct FPO# tab down to the option_field and select 1 <br />. Look at all fields, especially the "payment due date" field. If the <br />due date is after Friday's check run it needs to be changed in <br />GMBA when the group comes over after Accounting Reports are <br />done. Otherwise the check will not cut for that payment. <br />. Make sure that the amounts match with the invoice and press F9 to <br />approve for payment. If it doesn't match send back to department <br />for adjustment and to be approved again. <br /> <br />3 <br />