1968 Recommendations to Change Fiscal Year

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Sec 61: Transfer of appropriations. director of finance may at any time I the approval of the commission transfer any unencumbered appropriation -balance or portion thereof between general claesifieations' of expenditures within an office, department or agency. At the request of the director of finance and within the last thiee (3) months of the budget year, the commission may by reso- lution transfer any unencumbered appropriation balance or portion thereof from one office, department 'or agency to another. Section 62. Accounting supervision and control. "• The director of finance shall have power and shall be re- quired to: (1) Prescribe the forms of receipts, vouchers, bills lar claims to be used by all the offices, departments -and agencies of the city government. (2) :Examine and approve all contracts, orders and other documents by which the city government incurs fi- nancial obligations, having previously ascertained that moneys have been appropriated and allotted and will be available when the obligations shall become due and payable. (3) Audit and approve before payment all bills, invoices. payrolls and other evidences of claims, demands or charges against the city government and with the advice of the city attorney determine .the regularity, legality and correctness of such claims, demands or charges. (4) Inspect and audit any accounts or records of financial transactions which may be maintained in any office; department or agency of the city government apart from or subsidiary to the accounts kept in his office. Section .63. Appropriations lapse at end of year. All appropriations shall lapse at the end of the budget year to the extent that they shall not have.been expended or' law- fully encumbered. Section 64. Fees shall be paid to city government. All fees for city services received by any officer -or em- ployee shall belong to the city government and shall be paid to the department of finance at such times as required by the director of finance. Section 65. Division of purchases. There shall be established in the department of finance, a ' division of purchases. The division of purchases, pursuant to rules and regulations established by ordinance, shall con- tract for purchase, store and distribute all supplies, materials and equipment required by any office, department or agency of the city government. The division of purchases shall also have power- and shall be required 'to: (1) Establish and enforce specifications with respect to supplies, materials, and equipment required by the city government; (2) Inspect or supervise the inspection of all deliveries Of supplies, materials, and equipment, and determine their quality, quantity, and conformance with speci- fications; (3) Have charge of such general storerooms and ware- houses as the commission may provide by ordinance; (4) Transfer to or between offices, departments or agen- cies, or with the approval of the commission sell sur- . plus, obsolete, or unused supplies, material and' equip- ment.