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TurnerCollieOBraden Inc. <br />May 3, 1984 <br />Mr. Jack Owen <br />City of LaPorte <br />Page Two <br />The largest part of the expanded effort involved the Review <br />Committee meetings. As originally envisioned, a maximum of <br />seven Review Committee meetings were proposed -at which the <br />project leader, and possibly one additional member of the <br />project team, would meet with the Review Committee for an <br />informal discussion of progress to date. Instead, nine <br />Review Committee meetings were held and a tenth is anticipated. <br />Instead of informal discussions, the Review Committee made it <br />clear at the first meeting that they expected a "presentation <br />of results to date", these presentations required substantially <br />more advanced preparation before each Review Committee meeting <br />than was originally intended. <br />Another part of Task 1, which expanded significantly beyond <br />the original scope, was the Technical Report. The Technical <br />Report was originally planned as a summary of findings and <br />conclusions. However, as a result of the concern of members <br />of the Review Committee that they had not had sufficient time <br />to review all the detailed back up for the project's findings <br />and conclusions, the Technical Report was significantly expanded <br />to a three volume presentation with 43 tables, 45 fold -out <br />exhibits,. and 6 appendicies. The expansion of this document <br />substantially increased our labor costs for both preparation <br />and review and also added to the cost of reproduction as dis- <br />cussed below. <br />As a result of the above, we estimate that approximately $25,000 <br />of the additional labor cost for Task 1 is a result of the expan- <br />sion of this Task beyond its original scope. <br />Task 5 - While the Physical Plan Design exceeded the original <br />budget by some $5,420, we do not see this as the result of an <br />expansion of our original scope, but rather a result of under - <br />budgeting our originally planned effort. The complexities of <br />this part of our assignment were not completely foreseen when <br />the project was originally budgeted. <br />Task 6 - The Zoning and Subdivision Ordinances were prepared by <br />our subcontractor Vernon G. Henry & Associates. This assignment <br />was originally budgeted for $16,960 and is now estimated to cost <br />approximately $20,000 or about $3,000 over the original budget. <br />This excess is the result of requested attendance and presentation <br />