1988-04-11 Regular Meeting - Laserfiche WebLink

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liiUEST FOR CITY COUNCIL AGE~ ITEM Agenda Date Requested: April 11, 1988 Requested By: Joel H. Albrecht Department:Community Development xx Report Resolution Ordinance Exhibits: Letter from Rey DeLa Reza Bid Tabulation Price comparison table SUMMARY & RECOMMENDATION On March 1, 1988 we opened 13 sealed bids for the construction of the La Porte's Bay Forest Clubhouse. The bid was for the construc- tion of the clubhouse facility and the site work connecting the clubhouse to the parking lot and the golf cart staging area. The bid request also included 4 alternatives which are: 1. Addition of an observation deck 2. Addition of a fire sprinkler system 3. Plywood soffet in lieu of exterior plastered soffet 4. Burglar alarm system The method of award was a lump sum bid to include both the sitework and the clubhouse. The apparent low bidder, Builders Construction, bid $255,930 for the base bid. Alt. No.1 - $10,636. Alt. No.2 - $ 6,000. Alt. No.3 - $ 1,570. Alt. No.4 - $ 4,000. The other base bids ranged upwards to a high of $355,900. as shown on the attached tabulation sheet. The FY 87-88 budget has $175,000 budgeted for the club house which is substantially lower than the lowest bid. Staff and our consultant met with the low bidder to discuss the bid and to see if we could reduce any of the bid figures. We also have discussed the possibility of omitting the sitework at this time and rebid it later. CONTINUED PAGE 2 Action Required by Council: Staff recommends acceptance of the low bid of Builders Construction subject to negotiation to build only the clubhouse at a price not to exceed $195,500. and include Alternate bid 2, the fire sprinkler system at $6000 for a total award of $201,500.00. Staff also recommends the successful negotiation of: allowable construction days from 120 to 100, contractor honoring his prices for all alternates, the negotiation of an upper limit on the early completion bonus. If these conditions are not met, staff requests that all bids be considered rejected and the project re-bid. Availability of Funds: XX General Fund XX Capital Improvement Other Water/Wastewater General Revenue Sharing Account Number:00~-800-800-801 Funds Available: YES NO 'if/fiB. DA E I