1991-01-14 Regular Meeting - Laserfiche WebLink

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• REQUEST FOR CITY COUNCIL AGENDA ITEM AGENDA DATE REQUESTED January 14, 1991 REQUESTED BY Jeff Litchfield DEPARTMENT Director of Finance X REPORT RESOLUTION ORDINANCE EXHIBITS: None SUMMARY AND RECOMMENDATION The City's fiscal year ended September 30, 1990. At that time, there were 34 outstanding purchase orders. The purchase orders represented goods that were ordered and budgeted funds that were committed to procure items necessary to operate the City. In the past, these "open" purchase orders at year end have been handled in a manner that has caused extra work for employees and mass confusion for the divisions involved. I have researched and found that the optimum method of handling the "open" purchase orders is to re-establish these items for the new fiscal year. This action will have no effect on the working capital of the various funds. A breakdown of the "open" purchase orders by operating fund are as follows: Fund Number Amount General Fund 26 $52,966 Utility Fund 5 13,721 Vehicle Maintenance 2 521 Golf Course 1 2.450 Total 34 69,658 In addition, there are a few items in the General Fund that we would like to carry- forward from fiscal year 1989-90 to fiscal year 1990-91. All of these items were budgeted in the last fiscal year but for some reason or another the projects were not completed nor were the funds encumbered by a purchase order at the end of the fiscal year. The projects and corresponding amounts are: Houston Chemical Services permitting process $57,582 Procurement of Data Processing Hardware/Software 14,900 Updating of the City's Personnel Policies 10,000 Parking Lot for Northwest Park 75,158 Generator for Fire Department 14,050 The above amendments will not have an impact on the projected working capital balances for the year because they were all projected to be expended in the last fiscal year. ACTION REQUIRED BY COUNCIL: Instruct the Director of Finance to amend the various budgets as follows: General Fund $224,656 Utility Fund 13,721 Vehicle Maintenance Fund 521 Golf Course Fund 2,450 AVAILABILITY OF FUNDS: GENERAL FUND UTILITY FUND OTHER ACCOUNT NUMBER: N/A FUNDS AVAILABLE: YES NO APPROVED FOR CITY COUNCIL AGENDA ROBERT T HERRERA DATE CITY MANAGER