1992-07-27 Regular Meeting - Laserfiche WebLink

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~ ~ REQUEST FOR CITY COUNCIL AGENDA ITEM AGENDA DATE REQUESTED July 27. 1992 REQUESTED BY Jeff Litchfield DEPARTMENT Director of Finance REPORT RESOLUTION ORDINANCE XX OTHER EXHIBITS: Letter to City Manager Bid Summary SUMMARY AND RECOMMENDATION On July 20, 1992, the City opened and read sealed bid #0494 for automated meter reading devices. Bid requests were mailed to six vendors with one (1) returning a bid. The process the City desires is the ability to obtain a monthly reading for meters that are continually submerged under water or are in an awkward location (i.e. in a fenced area that is either kept locked or contains unfriendly dogs). The process is accomplished by the attachment of a solid state interrogator device attached to the meter. The meter reader places an electronic meter reading gun to a touchpad wired to the meter and presses a button which submits an electronic signal through a wire to obtain the reading of the meter. The meter reader can then obtain the accurate reading and enter the number into the ITRON data capture unit. This process will not replace the ITRON system, it will enhance it. A misunderstanding of Bid Item 1, the device to capture the read of the meter, resulted in the company bidding a unit the City does not desire. Therefore, we do not want to award Item 1. The device the City needs is expected to cost around $800 each with a projected quantity of three. We will procure these at a later date, following proper purchasing procedures. Items 2A and 2B are for new meters fitted with the device. Items 2C and 2D are for devices that can be retro-fitted to existing meters. Areas targeted for initial installation include: the Spenwick area (south of Spencer and west of Underwood); the 400 and 500 blocks of North 11th, 12th, 13th, and 14th; North Circle and Circle Drive; Jefferson, Sylvan, Lobit, Carroll, Holmes, and Nugent Streets. A list of the bid items and the quantities we plan to order is: Item Description Qty Each Extended 2A 5/8" by 3/4" new meter with read at pit 30 77.00 2,310.00 2B 5/8" by 3/4" new meter with read 125' from meter 30 82.00 2,460.00 2C Device to retrofit 2A to existing meters 200 54.00 10,800.00 2D Device to retrofit 2B to existing meters 50 59.90 2.995.00 Total for 310 meters $18,565.00 The City has budgeted funds of $23,000 available for this product. Contingent upon the approval of additional funds in next year's budget, the City plans to procure more meters in the fiscal year 1992-93. ACTION REQUIRED BY COUNCIL: Approve or deny bid for the second section of RFP #0494. AVAILABILITY OF FUNDS: GENERAL FUND XXX UTILITY FUND XXX OTHER ACCOUNT NUMBER: Funds 002 and 003 FUNDS AVAILABLE: XX YES NO APPROVED FOR CITY COUNCIL AGENDA Z 3 ROB H ERA DATE CI AGER