1996-05-06 Special Called Regular Meeting

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REO~T FOR CITY COUNCIL AGEM Agenda Date Requeste Requested By: John _ Assistant City Manager Department: Administration `' an MIS Steering Committee Resolution xxx Ordinance Attachments: Contract SUMMARY & RECOMMENDATION In 1988, the City contracted with the Accord Group, a Data Processing Consultant, to prepare a Management Information Services Plan. The plan was then used as a road map for the steps that the City took to bring the City into its current computer environment. All viable aspects of the plan have either been implemented or are no longer feasible. Some of the major accomplishments that were fostered by the "Management Plan" are: ^ Established MIS Steering Committee ^ Recommendations on Staffing ^ RFP and selection of vendor for Maintenance of Data General ^ Removed office functions from Data General and placed in a PC environment ^ RFP and selection of new Police System hardware and software. ^ Removal of Tax System from Data General ^ Hardware enhancements to improve performance and longevity of Data General System (this system has served us for 14+ years) ^ RFP and Selection of vendor to provide hardware and software for the following: General Ledger Payroll/Personnel Purchasing/Payables Tax Code Enforcement Work Order Management Utility Billing (and miscellaneous others) The computer environment has changed drastically over the lash eight years with the last yeaz seeing significant changes in the types of hazdwaze and softwaze that aze available. The City with recent awazd of a contract to HTE has taken advantage of those advancements for our mainframe environment. Although this contract will provide for "basic" integration and connection of our PCs in City Hall, it is n~ HTE's responsibility to determine future needs and options for our PC environment. Additionally, the City needs to examine design options for a Wide Area Network (WAN) (networking our various city buildings). Because of the rapid changes that have occurred recently, we believe we need the expertise of a computer specialist to help us prepare a plan for the next five years.