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C] <br />City of La Porte <br />Page 3 <br />Task 6: Present Plans to City Council <br />• <br />Once the recommendations and Plans are finalized and accepted by you, the MIS Steering Committee, <br />and City Management, The ACCORD GROUP will present the recommendations to the City Council. <br />Included will be a review of the completed tasks, recommendations, and estimated costs. <br />Pro[essional Hours: 16 <br />Task 7: Selection of Network and Training Vendor(s) or New Systems (Optional) <br />Our consultant will assist the City in selecting a vendor to implement the network design and conduct <br />any associated training and/or to provide any new systems. Vendor experience and reliability will be <br />emphasized. Once the vendor(s) is selected our consultants will assist in negotiating a contract for <br />implementation of the network(s). Price, payment terms, training hours, and implementation <br />assistance will be issues that should be resolved. The goal of this assistance will be a contract that is <br />fair to all parties, but allows the City to be in control of the implementation. <br />Estimated Professional Hours: To be determined at the end of Task 6 <br />(Optional) Implementation Assistance & Management. <br />If requested our Consultant will be prepared to assist with managing and monitoring the network(s) <br />installation. This assistance would consist of assisting with developing the implementation plan, <br />conducting progress status meetings, and assisting with resolving any issues that might develop. This <br />assistance would be determined at the end of Task 7. <br />Total professional fees for tasks 1 - 6 will be: $19,800 (198 hours). Out of pocket expenses will not <br />exceed twenty (20%) percent of professional fees. Exceptions for the professional hours and expenses <br />will be the actual cost for any site visits to review a particular vendor's installation. Please note that the <br />primary consultant would be Chester Helt. I would be attending the key workshops, conducting the <br />two (2) systems' planning, and participating in the Council presentation. If anything was to materially <br />affect the amount of professional assistance, it would be discussed with the City prior to any additional <br />expenditures. <br />Jeff, please review this proposal for the type and amount of assistance -- if needed I can discuss wEth <br />you and make any modifications. If you have any questions please call me at (214) 578-0046. Resumes <br />for Chester and myself are included. <br />Again, thank you for this opportunity. <br />Cordially , <br />Ramond W. (Chip) Collins <br />Principal <br />Attachment <br />