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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: January 2 2002 <br />10,00, <br />Requested By: Cynthia Alexander <br />Department: Finance <br />Report: X Resolution: Ordinance: <br />Exhibits: <br />Exhibits: <br />Exhibits: <br />Appropriation <br />Source of Funds: Various <br />Account Number: Various <br />Amount Budgeted: YES <br />Amount Requested: <br />Budgeted Item: YES ® NO <br />SUMMARY & RECOMMENDATION <br />The City's fiscal year ended September 30, 2001. At that time, there were 30 outstanding purchase orders. The <br />purchase orders represent goods that were ordered and budgeted funds that were committed to procure items necessary <br />to operate the City. We need to re-establish these items for the new fiscal year. This action will have no effect on the <br />working capital of the various funds. <br />A breakdown of the "open" purchase orders by operating fund is as follows: <br />Fund <br />Number <br />Amount <br />Computer Maint. & Replacement Fund <br />1 <br />$ 1,000.00 <br />General CIP Fund <br />4 <br />37,800.60 <br />General Fund <br />18 <br />57,543.70 <br />Golf Course Fund <br />1 <br />5,850.00 <br />Hotel/Motel Fund <br />1 <br />1,382.40 <br />Sewer Rehabilitation Fund <br />1 <br />11,265.00 <br />Sylvan Beach Fund <br />1 <br />1,837.00 <br />Utility Fund <br />1 <br />351.75 <br />Vehicle Replacement Fund <br />2 <br />553,213.79 <br />Total <br />30 <br />670,244.24 <br />A few examples of the "open" purchase orders are: 1) Protective wear for Police Department ordered but not received. <br />2) Fire Truck & Ambulance for the Fire department ordered but not received. 3) Grass seed for the Golf Course <br />ordered but not received. <br />The above amendments will not have an impact on the projected working capital balances for the year because they <br />were projected to be expended in the previous fiscal year. <br />Action Required by Council: <br />We are requesting that City Council instruct the Director of Finance to amend the various operating budgets for <br />outstanding purchase orders. <br />Approved for City Council Agenda <br />Robert T. Herrera, City Manager Date <br />