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<br />Sep 16 02 10:44a <br /> <br />Cit~ Hall <br />e <br /> <br />281-478-7217 <br />e <br /> <br />p.3 <br /> <br />A <br />~i <br />......::""~ \, <br />\0) \) <br />(;~,I'G\) <br />\ \Jf0 <br />~_/ <br /> <br />TRAVEL POLICY FOR <br />THE CITY OF DEER PARK <br />MAYOR AND CITY COUNCIL MEMBERS <br /> <br />1. Ageroval Required for Travel on City Business. The City of Deer <br />Park will pay the expenses of the Mayor and City Council Members for travel related to <br />City busines's or to attend training, seminars, or conferences. All travel of the Mayor or <br />Council Members must be approved in advance by the .City Council in order for the City <br />to be responsible for the expenses incurred. <br /> <br />2. Reimbursement of Actual Expenses. The City will pay the actual cost <br />of the expenses incurred by the Mayor or Council Members as authorized by the City <br />Charter, Code of Ordinances, and within this policy. <br /> <br />3. Receipts Required for Reimbursement. Receipts for hotels and airfare <br />must always be provided. Receipts for registration fees or any other expenses over <br />$25.00 also must be provided. Receipts for all other expenses less than $25.00 should <br />also be provided except that, if lost or otherwise unavailable, a detailed listing of the <br />expense, type, location, date and amount shall,be provided. <br /> <br />4. Transportation. <br />a. The City will pay for the round trip airfare - coach class - for authorized <br />travel by the Mayor and Council Members. <br />b. Other forms of transportation may be used by the Mayor or Council <br />Members, however, the City will not reimburse more than the cost of coach class' <br />airfare. <br />c. The City will reimburse the reasonable expenses of a vehicle rental if <br />needed for transportation at the destination of the trip. <br />d. The City will reimburse the expenses for taxis Or other reasonable ground <br />transportation. <br />e. The City will pay for airport parking required while the Mayor and Council <br />Member is out of town. At the destination, the City will pay required parking fees for <br />personal vehicles, city vehicles, or rented vehicle. <br />f. The Mayor or Council Member may use their personal vehicle for out-of..' <br />town travel. The City will pay a mileage reimbursement in an amount established each <br />year by the Director of Finance. The mileage reimbursement amount is set at the rate <br />allowable by the IRS for expense deductions for income tax purposes. When the Mayor <br />or Council Members use their personal vehicle on a trip where the destination is outside <br />the state of Texas, the maximum amount the City will reimburse for travel expenses to <br />and from the destination (including lodging, meals, and mileage reimbursement) is the <br />amount of the round trip airfare - coach class - based on the price of a ticket purchased <br />21 days in advance of departure. The City will pay for personal vehicle mileage while at <br />the destination. <br />g. If the Mayor or Council Member is driving their personal vehicle on city <br />business outside of the City of Deer Park and has car failure, the City will pay the <br />2 <br />