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City of La Porte <br />Interoffice Memorandum <br />To: Knox Askins, City A <br />From: John Joerns, Acting <br />Date: October 30, 2002 <br />Subject: Council Travel Policy Ordinance <br />I have reviewed the Draft Council Travel Policy Ordinance, which incorporated the <br />recommendations of the City Travel Policy Committee. I offer the following comments and <br />observations on the proposed changes for Council's consideration. <br />Item #4 <br />❑ As written, there will be no cash advances. <br />o This might be a burden on some Council members especially for multi day <br />trips to a major city (ie. Atlanta, Boston, Washington, etc.). <br />a Removes the per diem for Council and provides for reimbursement based on receipts <br />and further providing that meals shall not exceed the IRS guidelines for the <br />destination City. <br />o Prior to establishing a per diem, when Council traveled on a reimbursable <br />basis, staff on occasion, had difficulty in getting the receipts timely. This per <br />diem when established eliminated the need to secure and review receipts. <br />It is suggested that Council consider adding a paragraph establishing the IRS mileage rate for <br />occasions when Council members use their personal vehicle for travel outside Harris and <br />Galveston Counties. <br />JJ/ml <br />c: Cynthia Alexander, Director of Finance <br />Martha Gillett, City Secretary <br />