2002-11-11 Regular Meeting and Workshop Meeting

Browse Search

i ORDINANCE NO. 2002- AN ORDINANCE ESTABLISHING GUIDELINES FOR TRAVEL BY CITY COUNCIL MEMBERS TO EDUCATIONAL MEETINGS OUTSIDE HARRIS AND GALVESTON COUNTIES1 FINDING COMPLIANCE WITH THE OPEN MEETINGS LAWy AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council establishes the following guidelines, which shall apply to attendance by members of City Council at educational meetings for elected officials, outside Harris and Galveston Counties: 1. A commitment for attendance should be given to the City Secretary at the earliest possible date so that the lowest possible air fare and other discounts can be obtained. This will normally be thirty (30) days prior to the event when air travel is involved. The City Secretary shall aggressively solicit attendance information if deadlines are approaching and a timely decision is needed. 2. If arrangements are made later, the difference in cost will be the responsibility of the Councilperson. When notification is given and attendance does not occur, the expenses already paid will be reimbursed to the City by adjusting the monthly check. If there is a good reason for the lack of travel coordination, the City Council may waive the penalty. 3. The City of La Porte will not nav or rPimhnrca asrr,anaaa fnr ILI uiLy uouncii memner•s spouses or other family members No travel or other arrangements will be made for ehi= r-en e- spouses or other family members unless that cost has been prepaid. A Councilperson shall reimburse to the City, any charges made by the hotel for additional room guests. eeveLc fneals and ineidental expenses. Depending en travel arrangements the per them :ll be pEerated to—Zmate depa rtu.re and return dates. Airpert; par -king is net eenside an�a-deatal expense, n must be aeeeunted fer with reeeipt en the —request —€er EeiffdbuEsement. No cash advances reimbursement from the City upon returning from a trip