2003-10-13 Regular Meeting and Public Hearing

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CANADA ROAD PROJECT October 21, 2003 Update 1. Execute cost-sharing agreement with Hams County and transfer road (temporary) to Hams County Road Log (Resolution and draft cost-sharing agreement delivered to Harris County). County has indicated that it will not consider Agreement until ROW secured. 2. Secure eight parcels for ROW • Letters to property owners (Complete) • Solicit property donations as benefit to owner -tax and improvement • Invite to group meeting (Complete) • Indicate that if not donated, may impose paving assessment Meeting held July 22°d with property owners. Further meetings held September 9~' and October 14~' with Real Estate agent representing property owners on zoning issues. Appraisal update ordered on Parcel H (adjacent to Texaco -north end of project) to determine cost -may consider buying this small parcel to complete northern ROW acquisition. 3. Secure agreements for relocation of two (2) pipelines and electrical facilities • Negotiate agreement for cost sharing • Establish costs -have pipeline engineer check estimates provided • Consider competitive bidding of pipeline work No progress to date -awaiting acquisition of ROW. 4. Identify total estimated costs • Estimated cost currently $4.1 Million • City share - $2.350 M (Current Budget $1.9 M - $450,000 deficit) • County Share $1.75 M Cost estimate still on track. Final costs will depend on method of ROW acquisition. 5. Identify Funding Source • 'h cent sales tax/confirm compliance with new 4B legislation • Other Funds budgeted in FY 03-04 Utility CIP Fund for Utilities installation. The potential sale of Certificates of Obligation under consideration for construction of Road and Drainage Improvements. 6. Relocate pipelines and electrical facilities. No progress to date. 7. Complete design of utilities, roadway and drainage, signalization of Fairmont Pkwy. (Roadway design 90% complete). Completion of design of roadway underway. Engineer is examining changes and additional costs to start Project at Spencer, as well as breaking the Project into two parts. Will consider proposal form Engineer to begin design of utilities at October 27`~ Council Meeting. 8. Bid and Construct Project 9. Questions from July 22°d Meeting with Property Owners.