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<br />· The Department transitioned from an interim (contract) Director to a salaried City employee. <br />· The Department Secretary position has had a significant change in duties during the transition <br />period of two (2) Directors in nine (9) months. <br />· The City Planner Position is vacant. <br />· The Planning Coordinator position has become largely clerical in nature primarily dealing with <br />packet preparation /reproduction, public notices and postings. <br />· The Building Official's position is now responsible for the supervision of 8 personnel who <br />have city-wide impact. <br />· The Chief Inspector's position, in relation to the Building Official and the Division as a whole <br />now acts in a "Deputy" Capacity. <br />· The Department had been directed to form a GIS Division to take full advantage of emerging <br />technologies. <br /> <br />DISCUSSION (Department Reorganization): <br /> <br />1. When the Director's position was converted to a salaried City employee, a savings (including <br />benefits) of$1,704.08 in budgeted salary was realized. <br />2. The Department Secretary, in recent history and during the transition of two Directors in nine <br />months, has assumed additional duties. These include budgetary responsibilities and providing <br />independent guidance to five (5) Division Managers; making independent decisions impacting the <br />entire Department and, as part of the reorganization, will assume direct supervisory <br />responsibilities for clerical staff. This position is also responsible for taking minutes and <br />administrative support for Planning and Zoning Commission, Zoning Board of Adjustment, Large <br />Lot Committee, and on call support for the Fire Code Review Board, the Building Codes Appeal <br />Board and the Main Street Committee. <br />3. A vast amount oftime is spent by the Planning Coordinator performing clerical functions. These <br />include filing plats/plans, Special Conditional Use Permits and rezoning applications; packet <br />preparation for Council, Commissions and Boards; the posting and publishing of public notices, <br />meetings and hearings; and the logging in of planning applications and collecting associated <br />review fees. These duties have a significant impact upon more important tasks of plat/plan <br />reviews, developer assistance meetings, strategic planning and ordinance reviews. It is our <br />opinion that the clerical function associated with this position prevents the employee from <br />performing more critical duties and should be separated out. <br />4. The Building Official provides supervision for 8 personnel and now adds staff support to the <br />Building Codes Appeal Board. The Building Official also makes independent decisions that have <br />a city-wide impact including code and ordinance interpretation. In our review of the pay grade <br />structure for the City, it was noted that positions with similar authority and little or no supervisory <br />capacity, were graded higher on the pay scale. It is our opinion this position should be re-graded. <br />5. In-line with increasing responsibility within the Building and Inspections Division, the Chief <br />Inspector has assumed additional duties commensurate with a Deputy position. Given the recent <br />demands in code enforcement, building demolition, and increased emphasis on customer service, <br />the Chief Inspector has increased supervisory duties and citizen contact. By re-grading this <br />position to Deputy Building Official, the Division can increase the level of customer assistance <br />and citizen contact without negatively impacting the time and efforts of the Building Official. <br /> <br />2 <br />