2006-10-09 Regular Meeting and Workshop Meeting of La Porte City Council

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C. GDEM/SAA may perform periodic reviews of sub -recipient performance of eligible activities and approved projects. These reviews may include, without limitation: performance of on -site audit and compliance monitoring, including inspection of all grant -related records and items, comparing actual sub -recipient activities to those approved in the sub -award application and subsequent modifications if any, ensuring that advances have been disbursed in accordance with applicable guidelines, confirming compliance with grant assurances, verifying information provided in performance reports and reviewing payment requests, needs and threat assessments and strategies. 9. REPORTING A. A-133 Reporting Requirement — All sub -recipients must submit an audit report to the Federal Audit Clearinghouse if they expended more than $500,000 in federal funds in one fiscal year. The federal Audit Clearinghouse submission requirements can be found at http://harvester.census.gov/sac/. A report must be submitted to GDEM/SAA each year this grant is active. B. Sub -recipient agrees to comply with all reporting requirements and shall provide such information as required to GDEM/SAA for reporting as noted in the 2006 Federal Grant Guidelines and/or in accordance with GDEM/SAA guidance. C. Sub -recipient must prepare and submit performance reports to GDEM/SAA for the duration of the grant performance period or until all grant activities are completed and the grant is formally closed. Sub -recipient may also be required to submit additional information and data requested by GDEM/SAA. 10. USE OF FUNDS A. Sub -recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OGT. B. The sub -recipient agrees that all allocations and use of funds under this grant will be in accordance with the Homeland Security Grant Program Guidelines and Application Kit for that fiscal year and must support the goals and objectives included in the State Homeland Security Strategic Plan and the Urban Area Homeland Security (UASI) Strategies. C. The sub -recipient official certifies federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Sub -recipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. 11. REIMBURSEMENT A. Sub -recipient agrees to make no request for reimbursement prior to return of this agreement and signed by the authorized sub -recipient representative. B. Sub -recipient agrees to make no request for reimbursement for goods or services procured by sub -recipient prior to the performance period start date of this agreement. 2006 HSGP Terms and Conditions Page 6 of 9