2006-10-09 Regular Meeting and Workshop Meeting of La Porte City Council

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12. ADVANCE FUNDING A. If a financial hardship exists, a sub -recipient may request an advance of grant funds for expenditures incurred under this program. Requests must be made in writing by the chief elected official and submitted to GDEM/SAA. This will be accomplished using the SPARS website by following the instructions for generating hardship letters. GDEM/SAA will determine whether an advance will be made. B. If a sub -recipient is approved for an advance, the funds must be deposited in a separate interest bearing account and are subject to the rules outlined in the Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, at http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.html and the Uniform Rule 28 CFR Part 70, Uniform Administrative Requirements for Grants and Agreements (including sub -awards) with Institutions of Higher Education, Hospitals, and other Nonprofit Organizations, at http://www.access.gpo.gov/nara/cfr/waisidx_03/28cfr70_03.html. Sub - recipients must report any interest earned to GDEM/SAA. Any interest earned in excess of $100 must, on a quarterly basis, be remitted to: United States Department of Health and Human Services Division of Payment Management Services P.O. Box 6021 Rockville, MD 20852 13. TRAINING/EXERCISE Sub -recipient agrees that, during the performance period of this grant, any and all changes to their sub -recipient agreement regarding planning, training, equipment, and exercises must be routed through the appropriate reviewing authority, either the local Council of Governments or Urban Area Security Initiative (UASI) Working Group. 14. EQUIPMENT REQUIREMENTS A. Sub -recipients must maintain an updated inventory of equipment purchased through this grant program in accordance with Uniform Grant Management Standards — III, State Uniform Administrative Requirements For Grants and Cooperative Agreements, Subpart C - Post -Award Requirements, Reports, Records, Retention, and Enforcement, .32 Equipment and the Office of Grant Operations Financial Management Guide. B. The sub -recipient agrees that any equipment purchased with grant funding shall be prominently marked as follows: "Purchased with funds provided by the U.S. Department of Homeland Security." Exceptions to this requirement are limited to items where placing of the marking is not possible due to the nature of the equipment. 15. UASI A. If the sub -recipient is a participant in a UASI program, during the performance period of this grant, sub -recipient agrees to adhere to the UASI strategy, goals, objectives, and implementation steps. B. Sub -recipient agrees that, during the performance period of this grant, all communications equipment purchases must be reviewed and approved by the Regional Interoperable Communications Committee and the UASI points of contact (voting members), if applicable. 2006 HSGP Terms and Conditions Page 7 of 9