12-03-07 Drainage and Flooding Committee

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CITY OF LA PORTE INTEROFFICE MEMORANDUM Date: December 27, 2007 TO: Steve Gillett, Director of Public Works CC: Wayne Sabo, Director of Planning Rodney Slaton, Engineer Susan Kelley, Purchasing Manag FROM: John Joerns, Assistant City SUBJECT: Evaluation of RFQ No.08601 On December 5, 2007 the Evaluation Committee met to initiate the review of the Qualification Statements submitted in response to RFQ No.08601, City- Wide Drainage Study. The Committee first established the weighting factors to be used in the further evaluation of the submittals. After discussion, the following . weighting factors were decided upon. Criteria Relevant Consultant Experience Understanding of the Proposed Scope Project Approach Current Capabilities Quality and Responsiveness of the Submittal % Weiahtina Factor 25 20 25 20 10 The Committee agreed to meet on December 11, 2007 with the intention to rank the top respondents for further consideration. At the December 11th meeting each evaluator submitted their top three to four respondents. This was followed by an open discussion. Obviously, there was not a complete consensus for the top respondents. However, there was a great deal of agreement for a top five group. · Claunch & Miller · Dannenbaum Engineering Corporation · Jacobs Carter & Burgess · Klotz Associates · URS Corporation The Committee then agreed to meet on December 13, 2007 for the purpose of a second evaluation of the top five responders. At the December 13, 2007 meeting the committee members submitted evaluation forms for the top five respondents. After tabulating the evaluations, Klotz Associates was identified as the top responder.