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<br />c. PRIVATE AUTOMOBILE: Personal automobiles may be used for official out-of- <br />town travel if this mode of travel is determined to be the best use of employee time and <br />lowest cost. Employees should ensure that they have adequate Automobile Insurance <br />as the City will not be responsible for costs incurred in the event of an accident. The <br />standard business mileage rate (set by the IRS at the beginning of each new year) will <br />be used to determine the mileage reimbursement cost. <br /> <br />NOTE: The cost of private owned car usage cannot exceed the lowest applicable <br />round trip airfare of the trip. <br /> <br />D. CITY AUTOMOBILE: Travel in City vehicles may be approved when <br />circumstances warrant. When such travel is approved, employees will be reimbursed, <br />at cost, for gasoline purchases and related routine maintenance, such as oil. <br /> <br />If the city automobile breaks down on an out-of-town trip the following guidelines <br />should be adhered to for repair of the vehicle: <br /> <br />1. Inside a 100 mile radius from the City of La Porte the employee is required to <br />contact his supervisor for instructions on the repairs. If after hours, or the <br />Supervisor is not available, contact the Stand-by Mechanic through the City of <br />La Porte Police Department. <br /> <br />2. Outside the 100 mile radius the employee must obtain a written quote before <br />authorizing any repairs. A towing fee may not exceed $100.00. Emergency <br />repairs may not exceed $150.00. If repairs or towing exceed the maximum <br />allowed the employee must contact the City of La Porte for instructions. If <br />after hours, contact the Stand-By Mechanic, through the City of La Porte <br />Police Department. <br /> <br />If alternative transportation is required, reasonable reimbursement will be <br />authorized on an individual basis. Receipts are required. <br /> <br />E. TAXICAB AND SHUITLES: Taxicab and shuttle expenses will be reimbursed at <br />cost. Receipts are required. <br /> <br />F. PARKING AND/OR CAR STORAGE: Parking will be paid for both private and <br />City-owned vehicles. Receipts are required. <br /> <br />G. TOLL FEES: All toll fees will be reimbursed. Receipts are required. <br /> <br />4 <br />