10-06-99 Meeting of the La Porte Development Corporation Minutes

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LODGING The cost oflodging will be reimbursed by the City. The City will reimburse only for single room rates (unless two employees share a room). The single room rate must be indicated on the bill for reimbursement. City employees may be accompanied by their spouse or family while on travel status. However, the employee will be expected to pay all expenses incurred by the spouse and family, including the incremental difference charged for a hotel accommodation for two or more persons. If the conference has reselVed a room block for attendees at a lower price and time constraints allow, employees are required to participate to reduce costs. An itemized hotel bill is required, not just a cash receipt. Local governments and their employees !!!!!n pay state and local hotel taxes. Tips are allocated in the daily per diem rate, and cannot be listed separately on the Travel Form. Expenses not covered: Movies or alcoholic beverages are items that are solely for the employee's pleasure and are not allowable expenses. REGISTRA nON The fee for registration for all out-of-town conferences, workshops and conventions will be paid by the City. If the registration is not prepaid and the employee is receiving the registration amount on the travel advance, a receipt is required to be turned in to the City. PHONE CALLS All business calls are reimbursable (documentation must be provided). The City will reimburse employees for one personal call home per day up to a maximum of 10 minutes, but for not more than $5.00 (excluding Hotel Surcharges). NON-ALLOWABLE EXPENSES All employee time and costs (other than pre-approved airfare and lodging) incurred prior to and after the duration of official City business activities will not be reimbursed by the City nor allowed as City business time or expense. 5