O-2013-3476 amending Fiscal 2012-2013 budget

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Pro'ect Benefits Liabilities and Operating Cost: Benefits: • Harris County Pct 2 proposes to upgrade their storm drainage facilities and concrete road surface along Farrington Boulevard. The improved storm sewer system will greatly reduce the potential for overland flooding into residential structures in portions of Fairmont Park Sections One and Two. The current roadway condition is poor and requires reconstruction. Liabilities of Maintaining the Status Quo: • The city utilities are located within Harris County right-of-way and some of these existing facilities must be relocated in order to allow Harris County to construct the proposed storm and roadway improvements that will benefit motorists and the local residents. Operating Costs: • The majority of the relocation work involves the existing water main crossovers. These mains are 50 -years old and have required repair on numerous occasions over the past several years. Replacing the mains will eliminate need for emergency repairs on those replaced segments likely for several decades. Proiect Timeline: September 2012 — City first notified that the Farrington Road Improvement Project was moving forward. At this time Harris County was going to include city utility relocates with the county project with no city financial participation required (100% grant funded). December 6, 2012 — Staff advised by Harris County that the available grant funding was not sufficient to fund the city utility relocates. The city would be responsible. The city was provided a 30% design plan set that did not yet include the project storm sewer. City_ staff did not have sufficient information to begin desig_n., January 17, 2013 -- Staff receives a list of potential conflicts between city facilities and the proposed new county facilities. Staff replies back with comments designed to reduce the number of conflicts. Staff did not yet have sufficient information to begin design. The county design was still changing at that point. February 1, 2013 - Staff receives 95% drawings from the Harris County consultant. February 4, 2013 — Staff receives the electronic drawings from Harris County necessary for design. Cit staff can now begin design. Initial cost estimate was $400,000 based on scope of work outlined in the 95% plans. (This is $125,742 below the apparent low bid. Staff identified two additional sanitary sewer conflicts which accounts for nearly half of this difference at approximately $60,000. Also staff closely compared the bid received to the Engineer's Estimate and concluded that the difference between the bid prices and the Engineer's Estimate was due to the complexity of the project. There were no recent projects similar to this one for staff to use as a guide in estimating the costs. Staff's