01-13-05 La Porte Youth Advisory Council Regular Meeting

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'l ,f • .~ ~ -~ S:\CSOShare\Procedures\AgendaProceduresOtherMeetings.doc -Created 3/23/04 - ~ OTHER MEETINGS AGENDA PROCEDURES/CHECKLIST • ~ ~ MEETING DATE ~ ' iJ y S ~ ~ . C . . ~ `1 • Responsible Department: - .. ~ ~ ~ ~ . General Procedures/Guidelines: ~ ~ - - * PER KNOX -MEETING DATE CHANGES SHOULD HAVE AN ACTION ITEM ON THE AGENDA . ~ Agenda Preparation: - . Department should prepare agenda and forward to the City Secretary's Office . according to policy deadlines. If received late, the City Secretary will notify.the department director it does not meet the 72 hour posting deadline. Set up originals file (yellow) with date and title of meeting. Attach _ .. procedure/checklist for City Secretary and Assistant City Secretary in folder. - located in S:\CSOshare\Procedures\AgendaProcedure.doc Items to be checked once agenda is received: : . If Public Hearing is on the Agenda, make sure notice was posted 15 days in ~ • .advance.. Contracts-Make sure you have all back-up if needed. If not, contact the . . ~ ... department and obtain.. Make sure items behind agenda follow correctly and the divider numbers are in correct spot. - . ~ ~ ~ - Make sure_City Attorney has signed and/or reviewed all ordinances/originals • ~ ~ City Secretary will place appropriate number on ordinance/resolution Check page numbers for correct order ~ . ~ . ~~ - ~ ~ ~ Have City Attorney review agenda only as needed. ~ . . Names and topics need to go under petitions, remonstrances .and citizen input if - . - the.City is aware a citizen will be addressing the board/eommittee/commission at - the meeting. ~ - ~ _ _ ~.- ---- - ----- - --- _._ ~--- Make sure agenda includes all posting information, ADA, etc. . City Secretary will proof ~ - ~ . ~~ - - ~ . • .i - ~ ~ ~ . ~ • . - ~ - - ~ :. .... - . ~ - .:.: - _' ~o gage ~ - • -