O-2009-3129 approving updated Employee Policy Handbook

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2.04 Promotions It is the City's goal to encourage professional growth among its employees through promotional opportunities when available. City employees that meet the qualifications of the posted position may be given preference in the application and selection process. The following procedures apply to promotions: 1. Departments notify Human Resources of all existing and anticipated vacancies by filling out the Employee Requisition Form. 2. Human Resources posts the vacancies by sending job announcements to posting sites located throughout the City 3. All applications must be received and processed through Human Resources in order to be considered When, in the course of the normal budget process, a currently filled position will no longer exist, but will be replaced with a position having a higher classification, the employee in the former position may be promoted to the new grade level without the formal hiring process. Temporary Promotions The City Manager may authorize a temporary promotion if a position is vacant or its regular incumbent is absent. Temporary promotions are for a specific period of time as determined by the City Manager. Employees temporarily promoted may be additionally compensated for the duration of their temporary assignments according to the promotional grade temporary supervisory pay. Employees temporarily promoted shall not acquire any status or rights in the class to which they are temporarily assigned. 2.05 Transfers The City will attempt to honor employees' transfer requests when it does not adversely affect the interests of the City or its employees. Administrative Transfers An administrative transfer is an assignment of an employee from one position to another not involving promotion or demotion. A transfer may be for administrative convenience or upon request of the employee, provided the employee is qualified for the position. Transfers between grade levels or between departments shall become effective following recommendation by Human Resources and approval by the Department Director and the City Manager. Lateral Transfers — Inter Departmental A lateral transfer is the transfer of an employee between two departments and within the same grade level, provided the employee is qualified for the position. Lateral Transfers — Intra Departmental Nothing within this section shall prevent a Department Director from transferring an employee within the department to another position within the same department, provided the new position is a lateral move (comparable job description and pay grade level). 4i