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<br />Page 2 <br /> <br />to fill positions. Applications must be returned to the City Secretary by the last <br />day of July 5 in order for copies to be placed in the agenda packet for the July <br />Workshop Meeting to be held the last meeting in July. The citizen submitting the <br />application retains the handbook for future use. <br /> <br />· City Council Members will contact any individuals they want to serve another <br />term, or direct the City Secretary to handle. Confirmation will be made as to <br />whether or not the citizen is willing to serve another term. If no application is on <br />file, the citizen must be provided with a handbook and application. The <br />application must be returned to the City Secretary's Office by July 5 in order to be <br />placed in the agenda packet for the July Workshop Meeting. <br /> <br />- <br /> <br />· City Council Members wishing to replace a board member will contact the <br />prospective new member to inquire if they would like to serve, or direct the City <br />Secretary to handle. If the citizen agrees to serve, the City Secretary's Office <br />will send them a handbook and application form. The citizen must return the <br />application form if one is not already on file. In addition, the City Council <br />member will contact the current member to inform them they are considering a <br />replacement for their position and thank them for the time they served, or direct <br />the City Secretary's office to handle. By July 5, City Council will confirm with <br />the City Secretary, which members they are considering for reappointed for <br />another term, and the name of any new members and the position in which they <br />are being considered for. <br /> <br />· Each June the City Secretary will remind the Mayor of the July Workshop <br />Meeting and confirm the date. <br /> <br />JULY <br /> <br />· City Council holds a workshop meeting in open session to discuss upcoming <br />appointments. <br /> <br />AUGUST <br /> <br />· Mayor will introduce an Ordinance and facilitate the appointment process at the <br />meeting. The City Secretary's Office provides assistance as needed. An <br />Ordinance will be presented to City Council seeking approval to appoint or <br />reappoint members for a term expiring on August 30 of the year indicated. <br /> <br />· Once the Ordinance is adopted, the Assistant City Secretary shall prepare thank <br />you letters to citizens completing service on boards. Acknowledgement letters are <br />sent to those citizens not selected requesting them to apply again next year. <br />