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This will better define and possibly reduce the number of people involved in the review <br />process. <br />3. Develop and consistently use checklists for each reviewer. The contents of each <br />checklist should be unique to the items for which each reviewer is responsible and <br />approved by the Planning Director. Periodically update the checklists as new or <br />recurring issues arise. The checklists can be provided directly to the applicants in <br />advance to better inform them of the requirements. Further the completed checklists <br />can also be provided to the applicants to eliminate the time and effort required to <br />compile all comments into one review letter. <br />4. Ensure all reviewers are submitting comments electronically in a consistent form <br />(Word document or NaviLine) using the checklists described above; also consider <br />requiring reviewers to provide marked -up plan sets for return to the applicant. <br />5. Ensure review deadlines for each application are communicated and enforced for all <br />reviewers (inside and outside of the Planning Department). <br />6. Establish review turn -around time goals for re -submittals. <br />7. Establish and enforce a policy that additional comments will not be added on <br />resubmittals. Exception: when the applicant has made changes to the plans subsequent <br />to the prior submittal. <br />8. Research the ability of NaviLine to assign a project number using an HCAD parcel <br />number (if NaviLine tracking of site plans is continued). Currently, site plan applications <br />can not be entered until an address is assigned. This sometimes results in a delay of <br />processing while the address verification process is completed. <br />9. Ensure NaviLine is sending automatic notices of new site plan applications received to <br />all reviewers (if NaviLine tracking of site plans is continued). <br />10. Establish and post annually a schedule of deadline dates for submittals, return of <br />comments, resubmittals, and the corresponding Planning and Zoning Commission <br />meeting date on which action will be taken (if applicable). <br />11. Consolidated review comments that are sent to the applicant should be provided to all <br />reviewers. These consolidated comments will allow each reviewer to be aware of the <br />full context of comments that were made. <br />9 Planning Department Review Mueller Management/Ron Cox Consulting <br />