06-13-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM June 13, 2016June 13, 2016AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: 033033 Sharon ValianteSharon ValianteSource of Funds:Source of Funds: Requested By:Requested By: 033.7071.531.1100033.7071.531.1100 Public WorksPublic WorksAccount Number:Account Number: Department:Department: $447,083$447,083 Amount Budgeted:Amount Budgeted: Report:Resolution:Resolution:Ordinance:Ordinance: Amount Amount Other: $337,779$337,779 Requested:Requested: AttachmentsAttachments : : Budgeted Item:Budgeted Item:YESYESNONO 1. Access Report Sealed Bids Access Report Sealed Bids 2. Bid Tab FY 2016 Bid Tab FY 2016 3. Bid Form Bid Form--16015 Precise Services, Inc.16015 Precise Services, Inc. 4. Concrete Repair List Concrete Repair List 5. Concrete Street Repair Location Map Concrete Street Repair Location Map SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS Pavement Management Programs are designed to manage and maintain existing infrastructure. Until Pavement Management Programs are designed to manage and maintain existing infrastructure. Until March of 2013, Public Works staff relied solely on citizen requests for pavement repairs and staff noted March of 2013, Public Works staff relied solely on citizen requests for pavement repairs and staff noted repair sites to determine the candidates for the repair program. In March 2013, staff contracted with a repair sites to determine the candidates for the repair program. In March 2013, staff contracted with a firm to conduct an assessment to provide a condition rating for all the street segments in the City. The firm to conduct an assessment to provide a condition rating for all the street segments in the City. The information from the assessment is used as a planning tool that assists the Department in developing a information from the assessment is used as a planning tool that assists the Department in developing a city-wide paving improvement program. The goal of a street condition assessment is to determine wide paving improvement program. The goal of a street condition assessment is to determine which streets will require repair and maintenances. which streets will require repair and maintenances. The assessment assigns a condition rating to street segments. The condition rating ranges in The assessment assigns a condition rating to street segments. The condition rating ranges in magnitude (1magnitude (1magnitude (1magnitude (1----9, with a 1 being very poor or failing and a 10 being very good) depending on the severity 9, with a 1 being very poor or failing and a 10 being very good) depending on the severity 9, with a 1 being very poor or failing and a 10 being very good) depending on the severity 9, with a 1 being very poor or failing and a 10 being very good) depending on the severity of the distresses that each segment is rated against. On the rating scale, those segments or areas of the distresses that each segment is rated against. On the rating scale, those segments or areas within those segments that rate in the range between a 1 and a 5 are candidates for concrete repairs. within those segments that rate in the range between a 1 and a 5 are candidates for concrete repairs. Historically, each year, the Public Works Department has identified failed concrete pavement sections Historically, each year, the Public Works Department has identified failed concrete pavement sections as candidates for repairs, prepared bid documents and solicited bids to perform the work. This yearas candidates for repairs, prepared bid documents and solicited bids to perform the work. This years program is much the same. Utilizing the condition assessments, staff noted sites, and customer program is much the same. Utilizing the condition assessments, staff noted sites, and customer requests for site repairs, contract documents and specifications were prepared by Lyle & Perossa for requests for site repairs, contract documents and specifications were prepared by Lyle & Perossa for an annual contract to repair concrete street failure locations that will be repaired as they are identified. an annual contract to repair concrete street failure locations that will be repaired as they are identified. The bid was prepared on a unit price basis with an option to renew the contract for an additional year at The bid was prepared on a unit price basis with an option to renew the contract for an additional year at the same unit prices bid. The unit prices will be used to prepare work orders that will be issued to the the same unit prices bid. The unit prices will be used to prepare work orders that will be issued to the contractor. Solicitations for bids for the Bid #16016 Solicitations for bids for the Bid #16016 FY 2016 Concrete Street RepairFY 2016 Concrete Street Repairwas issued on April 14, was issued on April 14, 2016. Twenty2016. Twenty--seven (27) vendors accessed the bid document and five (5) contractors returned bids. seven (27) vendors accessed the bid document and five (5) contractors returned bids. The lowest and best bid was received from Precise Services, Inc. with a total base bid of $269,779. The lowest and best bid was received from Precise Services, Inc. with a total base bid of $269,779. Precise Services, Inc. is located in Porter, Texas, and has successfully completed concrete paving Precise Services, Inc. is located in Porter, Texas, and has successfully completed concrete paving work for the Cities of Bay City, Shore Acres, and Conroe. Current projects include Annual Sidewalk and work for the Cities of Bay City, Shore Acres, and Conroe. Current projects include Annual Sidewalk and Maintenance Project for the City of Pearland, Sidewalk Project for the City of Deer Park, and Road Maintenance Project for the City of Pearland, Sidewalk Project for the City of Deer Park, and Road Construction for Harris County Pct1. Construction for Harris County Pct1.