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- Data input responsibilities. <br />- Historical volumes processed by the system(s) and forecasted growth. <br />• Review the present data processing systems to identify relevant costs, <br />associated problems, and levels of satisfaction with the systems. <br />In addition to the data supplied by department personnel, LWFW consultants will utilize <br />previous experience in similar engagements to make observations and to identify <br />additional needs. The analysis of each department's information needs will include but not <br />be limited to: <br />• Objectives and goals. <br />• Critical factors associated with achieving these goals. <br />• New systems or changes in existing systems to be considered. <br />• Special controls which will be exercised by management. <br />• Specific reports or information needed by managers. <br />• Other special situations with the potential of impacting data processing. <br />Based upon these interviews and findings, LWFW' will develop an inventory of management <br />information needs grouped into potential applications for automation by a data processing <br />system. Once the inventory of needs is completed, a work session will be conducted with <br />city management to prioritize the systems needs based on each system's perceived benefit <br />to the City and to discuss the findings and conclusions from the review of the various EDP <br />services the City currently utilizes. Included within this review will be a discussion of <br />alternative methods of satisfying the City's data processing requirements. Following this <br />prioritization process, a decision will be made as to which application systems will be <br />included in the implementation plan and which systems will be deferred for future <br />consideration. <br />Task 3 -Development of a Request for Proposal (RFP) <br />Once the specific applications to be included in the implementation plan have been <br />determined, LWFW will screen potential vendors of these systems and develop a Request <br />for Proposal to submit to the qualified suppliers. The RFP will communicate to vendors <br />the City's: <br />• Management information needs identified in the previous task. <br />• Background and general statistics. <br />• Response formats (including a detailed questionnaire). <br />• Data volumes. <br />LWFW Group <br />-5- <br />i~ <br />