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• Other information needed by vendors to enable them to prepare a responsive proposal. The qualified vendors will include companies specializing in the development and marketing of applications software for specific local governmental functions (e.g., financial accounting, payroll, police records, utility billing), as well as some of the major manufacturers of computer equipment who also market applications software for local government. An RFP will be mailed to each qualified vendor, who will be given three to four weeks to respond. Task 4 -Development of Evaluation Criteria LWFW will assist the City in developing the evaluation criteria to be applied to each vendor response. This evaluation criteria will include (but not be limited to): • Application software capabilities. e Computer hardware equipment capabilities. • Number of active installations. • Computer and software vendor(s) support. • System growth potential. • System cost. The importance of detailed evaluation criteria which will minimize bias in the system selection process cannot be stressed too strongly. The criteria will be developed during the period vendors are preparing their responses. Based upon our experinece, LWFW will develop the criteria and review with the City's selection team. Standard evaluation forms will be prepared in readiness of the vendors' responses. Task 5 -System Selection Once the vendor responses are received, LWFW personnel will be prepared to apply the previously developed evaluation criteria to each. The resulting evaluation will be summarized and reviewed with the City's selection team. The goal will be to identify the two or three systems most capable of achieving the City's information processing needs. To make a final selection, it may be desirable to make one or more site visits io cities utilizing the specific application software to observe its operation and probe in depth the level of satisfaction with the system's performance. If this is deemed appropriate by the City, LWFW will arrange this visit(s) and accompany the appropriate representatives from the City of La Porte on the trip(s). LWFy~ Grouj~ -s- iy