1984-10-17 Regular Meeting - Laserfiche WebLink

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• • however, any such proposed amendment must be fully set out in writing and in ballot form furnished to each member of the Board of Directors by United States Mail, Certified, Return Receipt Requested, at • least ten (10) days in advance of the meeting at which such amendment is to be acted upon. Each member of the Board of Directors shall thereupon execute and return his ballot in a sealed envelope marked "Ballot Envelope" prior to the meeting at which such amendment is to be acted upon. Section 2 Ballot Canvassing Committee The Board of Directors shall appoint a Ballot Canvassing Committee which shall be charged with the responsibility of canvassing the results of an election to amend these Bylaws of the Houston-Galveston Area Council. The Committee shall consist of not less than three (3) nor more than five (5) members of the Board of Directors and shall be appointed at least ten (10) days prior to the meeting at which such amendment is to be acted .upon. All Ballot Envelopes received shall remain sealed and be delivered to the Ballot Canvassing Committee at the meeting of the Board of Directors at which an amendment is to be acted upon. The Ballot Canvassing Committee shall open and canvass the ballots received and present the results thereof to the Board of Directors. Section 3 Amendment of Finance. Article YIII Article VIII, Finance, of these Bylaws may be amended upon the occurrence of the following actions in the following order: (1) the submission by the Board of Directors of the proposed amendment for informa- tion to the governing bodies of the member governmental units at least sixty (60) days prior to the meeting of the Board of Directors at which action thereon is to be taken; (2) the unanimous assent to such amendment by the governing bodies of the cities of Houston and Galveston, and the counties of Austin, Brazoria, Chambers, Colorado, Fort Bend, Galveston, Harris, Liberty, Matagorda, Montgomery, Walker, Waller, and Wharton; and (3) vote of the members of the Board of Directors pursuant to the proce- dures set forth in Section 1 and 2 of this Article IX. Section ~ Applicability If any word, phrase, clause, sentence, paragraph, section, or other part of these Bylaws or the applica- tion thereof to any circumstance conflicts with any other word, phrase, clause, sentence, paragraph, section, or other part duly adopted by the Houston-Galveston Area Council as a part of these Bylaws shall prevail. ARTICLE X - ANNUAL REPORT AND AUDIT • Section 1 Annual Report The Houston-Galveston Arpa Council shall prepare an annual report which shall be submitted to all member governmental units. Section 2 Annual Audit An audit of the Area Council's financial accounts and transactions during the preceding fiscal year shall be made annually by an outside firm of certified public accountants approved by the Board of Directors. A report of such audit shall De presented to the Board of Directors by no later than the regular board meeting in March of each year. ARTICLE XI - AFFILIATES AID ASSOCIATES OF H-GAC 1. Governmental units in the region not eligible to become full members of the Houston-Galveston Area Council under Article 1II. Section 2, of these Bylaws, are eligible to become affiliates of the HoustonGalveston Area Council. Affiliates shall receive ail data and reports published by the Houston-Galveston Area Council and shall be advised of the progress of its planning activities. 2. Businesses and citizens in the 13-county service region are eligible to become associates of the Houston-Galveston Area Council entitled to receive the results of regular H-GAC planning activities end publications. 3. An annual service fee for affiliates and associates shall be established by the Board of Directors.